Manager – Administration ( Facility Management)

* Main Areas of Responsibilities and Key Activities
• Operational excellence:
- Drive service and process simplification and enhancement. Work with different process/system owners to adopt/develop the most appropriate tool and process to be used in facility management areas. Ensure the readiness of the team in delivering optimum facility management services.
- Manage to ensure facility management procurement to be carried out effectively & efficiently. Engage to get the best of service providers in delivery of optimum services to BASF.
• Company policies:
- Recommend, communicate and implement facility management policies, procedures and guidelines.
- Establish and maintain tracking which verify the integrity of all systems, processes and data e.g. contract management etc.
• Service management:
- Oversee the delivery of facility management services: Reception, Office purchase and maintenance, Travel management, Canteen operation, Office cleaning & gardening.
- Manage HCMC‘s office asset, including replenishment and write-off, oversee the asset management of other sites. Ensure facility management’s asset to be maintained properly and consistently in physical and tracking system.
- Take charge of special purchase, printing and delivery, including but not limited to Diary, Tet gift.
• Office leasing & renovation:
- Take charge of offices’ leasing, renovation and operation, including Contract negotiation and management, insurance, space/ workplace and moving management.
- Manage office safety and security in conjunction with EHS and building owner. Ensure all EHS guidelines, standards, building’s requirements to be observed and maintained effectively.
- Identify office’s improvement and maintenance needs; co-ordinate with service providers and related users (if applicable) for maintenance.
• Team management:
- Organize and lead the subordinates’ activities
- Define development measures to develop subordinates’ competencies.
- Resolve discipline and handle grievance.
• Others:
- Manage the use of company / office stamp, company license.
- Be responsible for cost center budgeting and management of the relevant facility management costs.
- Work closely and align with Regional Real Estate and Facility Management function.
- Perform other tasks as assigned.

* Education
 Degree, preferably in Business Administration
* Working Experience
 Min 5 years relevant experience in MNCs with at least 2 years in leadership position.
* Technical & Professional Knowledge
 Good knowledge of office administration/ management; sourcing and managing service providers.
 Good English and computer skills (Microsoft office)

- Competitive salary and bonus
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Professional, dynamic working environment

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