Management Assistant

Duties and Responsibilities:

1. ADMIN
• Building maintenance / cleaning & security
• Manage relations with local authorities and ensure company compliance with applicable regulations
• Documents translation
• Planes & hotels booking
• Weekly and monthly reporting
• Payment requests follow up

2. SALES & EVENTS
• Contact companies in order to promote the organization of events at Belgo

3. COMMUNICATION
• Reply to comments on Google, Trip Advisor, Facebook & other social medias
• Collection and management of customers database (based on feedback forms, emails received, business cards, …)

4. HR
• Manage recruitment and selection process
• Work permit & visas
• Update & communicate company organization chart
• Contract classification
• Contracts deadline follow up and notification to managers
• Staff birthdays follow up and notification to managers
• Management & tracking of company’s uniforms
• Ensure legal compliance throughout HR management
• Annual leave monthly report

5. GENERAL & SUPPORT
• Staff working hours follow up in liaison with the accounting department
• Managing projects as assigned and organizing teams to assist in these efforts
• Sourcing & purchasing: best quality at the best price combined with on site survey if needed
• Liaise and follow up with delivery platforms
• Others tasks assigned by CEO and GM
• Personal requests from CEO

Work Location: 159 Nguyen Van Thu, D1, Hcmc / 2 Le Ngo Cat, D3, HCMC

Job Requirement
Education and/or Work Experience Requirements:
• Being awesome;
• Excellent verbal and written communication skills in English;
• Excellent computer proficiency (MS Office: Word, Excel, Power Point and Outlook);
• Project coordination experience;
• Likes having fun and appreciates good jokes;
• Has a pleasant and friendly style;
• Great capability of being serious & work hard when it’s needed and enjoying life otherwise;
• Great understanding of customer service and high product quality;
• Pays attention to details: anything worth doing is worth doing right, every single time;
• Ability to transform complicated things into simple;
• Motivation to learn and constantly improve processes and tools;
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices;
• Ability to work under pressure and meet deadlines, while maintaining a big smile;
• University degree

- Company's Policy

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