Maison Marou Hanoi HR & Admin Officer

TASKS:
1. Human Resources
1.1 Recruitment:
Receive man power request from the shop managerment
Identity the reruitment needs (quantity, quality, positions,…)
Plan for rereuitment following the actual situation and the requests.
Create a recruitment program for each recruitment period (Location, quantity, quality, time.)
Managing recruitment expenses according to the allocated budget
Organize recruitment according to the approved program
Posted, received CVs, Prequalification interview
Professional interview with direct management
Receive and track from recruit until onboard, end of probation or/ and internships. Follow up shortlisted candidates with detailed profile summaries
Implement procedures for receiving probation.
Switch to training department
Probationary evaluation:
Fail: Procedures for terminating probationary contract.
Pass: Process the officially contract
Collect employee’s profile, Entrance health check for new employees, check all necessary information before recruited.
Welcoming and preparing all necessary for the new hires to make sure that newcomers get on well at the beginning.
Recruitment report to above Managers

1.2 Assist C&B Specialist:
Monitor the finger recording machine, annual leave and provide information as requirement
To provide relevant employee information (e.g. leaves of absence, sick days and work schedules) for payroll, bonus.
Coordinate with above managers and related departments to handle labor discipline when arising.
Answer employees’ queries about HR-related issues.
Implementing the personnel procedure: Offer letter, Concurrently; Dismiss; Bonus; Discipline...
Prepare documents, announcements, letters, reports related to all scope of work and as required
Other packages such as: Bao Viet insurance; bank account
1.3. For Foreigner staff
Prepare necessary action needs for foreign employees such as invitations, visas, temporary residence cards, insurrance, work permits, driver's licenses, air tickets, transportation, accommodation, etc.
Other tasks as assigned by manager
Reports all HR-related to above Managers

2. Administrative work
2.1. Offices
Photocopies, scans, archive, categorizes all legal, important and confidential shop documents. Follow up and update document when expired.
Prepare all document, subcontracts, letters and announcements. Register new legal procedures necessary to ensure the operation of the MMV shops
Arrange business travel and accommodation for staff and managerment.
Receipt all phones, official letters and documents, allowed to be dealt in authority
Regular payment of fixed expenses related to Shop operations (if any)
Coordinate with other depts for shop teambuilding activities, workshops, meetings and outside activities as directed from managers
Update & report monthly expenses. Participate in budget calculation.

2.2. Fire, Enviroment management, Inspectors, Food safety
Carry out the task of working with guests, inspection teams, addressing all general requests according to your authority or report to upper management.
Establish and implement legal procedures, registered with the agency to ensure the safety of the employee relating to the above scopes
List of fire tools & equipment, water sources at the MMV shops (To renew when required)
Make a periodically checking sheet
Organize a fire training & rescue plan
Filling legal documents related to the fire system
Advise and establish the shop's fire fighting team, rehearse fire prevention
Arrange for the employee to attend the food safety training courses according to the Food safet regulations
Coordinate with QA/QC department to prepare and register the MM products, licenses regarding to Food safety regulations
Coordinate with QA/QC department for quality control profile management: periodical test and reports

2.3. Property managerment
Maintain and re-order office supplies and other equipment as required (if any)
Control people and property in and out of the shop ensure security and safety within the shop
Monitor the use of the shop's property, prevention of losses, misuse and waste. Supervise and implement environmental protection in accordance with the shop regulations and law
Coordinate with the maintenance team to check and maintain the office machinery, equipment, workplace periodically
2.4. Labour safety managerment
Schedule annual health checkups for all employee
Arrange for employees to attend all necessary fire prevention, labor safety training courses
List all of the employees working in dangerous conditions to report periodically and have appropriate social welfare (if any)
Prepare and submit periodical reports in accordance with the Law
Other tasks as assigned by manager
Reports regularly to HR&ADM Manager

KNOWLEDGE AND SKILLS:

Understanding the labor law, the current salary policy of the Company and the specific provisions of the Company.
Strong interpersonal and communication skills.
Excellent organizational and time management skills
Ability to analyze and handle situations
Ability to capture the work fast & create working plan
Hands-on experience with office management computer programs
Hands-on experience with HR software
Able to converse properly in English
Able to work under pressure to meet tight deadline and to handle multiple tasks

EDUCATION, QUALIFICATION AND SPECIAL TRAINING:
Bachelor in Business administration/ Accounting/ Human resources management/ Law

EXPERIENCE:
Minimum 2 years working as relevant positions

- Lương tháng 13, 14
- Bảo hiểm Bảo Việt
- Khác

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