Legal Administration Assistant

*Job Purpose
To give the Legal Team the support and administrative assistance they need in order to deliver exceptional services to children in crisis.
Key Objectives
• Uphold Blue Dragon’s mission and values
• Provide the Legal Team with effective assistance in order to achieve the Team’s goals and aims to fight trafficking
• Enhance the Team’s ability to deliver effective work especially in documents and records management
• Actively seek opportunities to improve database systems, and documents and records system
• Uphold Blue Dragon’s mission and values.

Main responsibilities
Administration and legal requirements
● Collect information under the instruction of Chief Lawyer
● Maintain and be responsible for the file records system of all required documentation such as correspondence, leases, birth certificates, court documents and visa and work permit documentation
● Enter data and maintain the database system
● Maintain and be responsible for the materials library, be responsible for having documents and legal papers legalized, certified or translated
● Prepare documents, materials and other logistics for the team’s travel, training and workshops and other activities
● Be responsible for delivering documents and letters to partners
● Manage the Legal Room, Legal Archival and do other auxiliary works.
● Regularly track and record the spending of activities funded by donors or grants Other administrative support as required including travel arrangements, activity evaluation

Anti-trafficking
● Assist in working with victims of trafficking when they make statements or write reports
● Other paperwork i.e. gathering statistics, permission letters ...

Support
The Admin Assistant works collaboratively with the whole Legal Team and is directly supported by the Legal Team Coordinator.

● Relevant qualifications or training in documents and records management
● Fluency in written and spoken English is an advantage
● Well-organized and demonstrated attention to detail
● Demonstrated understanding and applied practice of Child Protection
● Passion and enthusiasm for working with disadvantaged young people
● General knowledge in other related development topics such as social work, gender, working with children etc.
● Excellent interpersonal and communication skills
● Ability to work extremely flexible hours including out of hours and weekend work
● Demonstrated commitment to Blue Dragon values
● Willingness to learn and develop
● Good computer skills: Microsoft Word, Excel, Access, database system, emails and internet

Desirable but not essential

● Experience of working within a multi-disciplinary team
● Legal knowledge is an advantage

- Company 's Policy

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