[Lào Cai] Finance Assistant

* TEAM/PROGRAMME: Child Sponsorship
* LOCATION: Lao Cai
* GRADE: TBC
* CONTRACT LENGTH: 6 months with possibility of extension

* CHILD SAFEGUARDING: 2
Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

* ROLE PURPOSE:
Under supervision of Finance Officer, to ensure that the financial policies and procedures, control and system are followed/ implemented properly in accordance with Save the Children, donor regulations and government laws as. Responsible for bank transfer in order to ensure timely payment for the purpose of timely funding disbursement and good BvA .
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

* SCOPE OF ROLE:
Reports to: Finance Officer
Dotted line report to: Sub-impact Area Coordinator
Staff reporting to this post: None
Role Dimensions: Coordination with other (senior) project officers, project assistants, operations officer / assistants, admin and logistics officer / assistant and other relevant staff
Budget Responsibilities: N/A

* KEY AREAS OF ACCOUNTABILITY :
+ Key accountabilities : The following are the main accountabilities:
+ Financial Accounting
- Support Finance Offcer in checking office advance/Payment/ expenses for Lao Cai Office ensuring they are processed on time and in line with SCI and donor financial requirements;
- Support Finance Officer in preparing GLACOS and sending GLACOS to CO for approval;
- Do the first review partners’ finance reports and partners advance;
- Strictly follow up SCI financial calendar, ensure to process and post all needed expenses in the period to FMS before soft close, leaving the time between soft and hard close only for reviewing, doing necessarily required reallocations;
- Support the Finance officer in clearing advance, receivables payables in due time in line with SCI procedures.
+ Cash Forecast/Banking and Cash Management
- Help to process bank payment for office and programme expenses in due time.
- Monitor petty cash and cash count in due time on monthly basis.
+ External and Internal Audit
- Help to locate accounting documents when the audit conducted is conducted at the Lao Cai Office;
- Implement and follow up the implementation of auditors’ recommendations.
- Support finance visits to partners when needed.
+ Other Compliance tasks
- Maintain filing of monthly accounting vouchers, contracts and other finance document and seeking/photocopying vouchers when required;
- Help in stock check at Lao Cai office.
+ Working contacts
- Internal: Finance Officer, Finance Manager, Director of Finance and Support Service, Programme and Finance Staff
- External: Government Agencies, INGOs, donors, suppliers of goods and services

* BEHAVIOURS (Values in Practice)
- Accountability:
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
- Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.
- Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.
- Creativity:
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
- Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity

- Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
- Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
- Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
- Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

* QUALIFICATIONS
• Bachelor’s degree in finance or related subjects
* EXPERIENCE AND SKILLS
- Essential
• At least 3 years experience in financial management, preferably in international organizations, INGOs and/or bilateral organization
• Good financial management skill
• Have strong sense in compliance
• Good interpersonal, communication and teamwork skills
• Fluent English speaking and writing skills
• Proven commitment to children rights and equality of opportunity
• Good computer and IT skills

- Professional and active working environment
- Social insurance, health insurance, unemployment insurance according to Labor Laws

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