IT Operations Support Officer

THE ROLE
The IT Operations support officer is responsible for the variety of administrative duties in the IT Services. This person will monitor and maintain office equipment/ inventory supplies, manage the filing system including financial records and expenses, and organise/support the departmental functions/ events.

KEY ACCOUNTABILITIES
• Assist with a variety of daily administration activities, such as: photocopying and scanning, preparation of purchase requests, purchase order and payment vouchers of stationary, office equipment for the department and office supplies for South Saigon Campus
• Prepare travel requests and travel claims, prepare monthly payment vouchers for taxi fares, mobile phone expense, courier services, and other office supplies.
• Input and track in-coming and out-going documents both internally and externally to RMIT via Mail Tracking System on daily basis.
• Arrange and book meetings, documenting meeting minutes where required.
• Mange all processing and on-going licence & maintenance contract on monthly basis, including but not limited to variations, payment requests, for monthly expenditure review vs approved budget.
• Organise the Semester function or Team Building function for IT Services.
• Assist Manager in overseeing budgeting, monthly financial review and consolidation of actual expenditure of IT Services activities.
• Undertake other duties as required and directed by the head of IT Services, under the consultation with Line Manager.

KEY SELECTION CRITERIA
o A Tertiary degree in business or related field.
o A minimum of two years of experience in a similar secretarial, executive assistant or administrative assistant position.
o Strong administration and secretarial experience with ability to coordinate organise and prioritise competing work demands.
o Ability to pick up administration procedures and protocols in a timely manner.
o A highly motivated and proactive approach to work with ability to work independently and as part of a team.
o Acute attention to detail and accuracy when managing information.
o Prior experience and familiarity in using tracking and document control systems.
o Good communication skill in both Vietnamese and English
o Excellent interpersonal skills,
o Proficient use of Word, Excel, Outlook, Power Point, Access, Google Apps.
o Exposure to basic financial management is desirable although not essential.

BENEFITS
o Unique opportunity to work within a multi-lingual, multi-cultural environment with creative and innovative committed colleagues.
o Attractive salary package with base salary starting from 13,800,000 gross/month
o Meal allowance VND 680,000; Clothing allowance VND 333,000 gross per month
o 13th month Tet bonus
o Private premium medical insurance
o 20 days annual leave, 10 days sick leave per annum
o Potential education fee support for staff dependents after a qualifying period

English proficiency requirements
English is the language of teaching and communication at RMIT Vietnam. If English is not your native language then you will be required to demonstrate a minimum English language proficiency standard equivalent to IELTS (General) 5.5 or Linguaskill 150 (or equivalent, as outlined in the Recruitment, Selection and On-boarding Guidelines). RMIT Vietnam will require you to complete a Lingual Skill test to assess your level of English before an offer of employment can be made.

How to apply
Please follow the below link and lick on the ‘Apply Now’ button. Applications close on 23rd February 2020.
http://careers.rmit.edu.vn/vn/en/job/586217/it-operations-support-officer

* To be eligible for this position you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.

- 13th month salary
- Premium healthcare plan for you and your family
- 20 days full paid leave per year

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