Import Procurement Executive

Department / Division: Procurement Department
Reports to: Senior Manager, Procurement
Location: Kao Vietnam, HCMC

Purpose:
* To plan, organize, coordinate, follow up closely, implement and control Import activities of Kao Vietnam.
* To give the best-in class Import services (Supply Continuity Planning in Import perspective such as PO placing, work with Suppliers for best lead time/ delivery schedule, MOQ, payment terms, follow up closely the shipment till arrival to Factory, prepare the necessary documents for Custom Clearance, do GIT, collect CoA)
* To contribute to the standardization and improvement of Import Operation with the collaboration with other departments (D&S/Finance/Factory warehouse/QA) to improve KPIs (OTIF, MOQ).
* Defect resolve
* Prepare the payment to Supplier
* Follow up very closely the shipments and take quick action for the issues to make sure timely ETA => Countermeasure for the issues
* Manage Forwarder in Custom Clearance Documents preparation to make sure no error, trucking, and container arrival to factory
* Build and maintain the good relationship with Customs and Suppliers

Scope:
Financial
- Contribute to P/L through PPV
- Contribute to TCR
- Control operation cost of Import activities
Non-Financial
- Import RM/PM for demand of internal customers
- Contribute to Standardization of Import
- Build up and maintain the good relationship with Customs and Suppliers

Decision-Making
- New delivery schedule but make sure meet the demand of internal Customers
- Propose TCR idea
- Container arrival to factory schedule
- Propose countermeasure for issues

Operating network - Frequency
External
- Contact Suppliers for quotation/PO/lead time/delivery schedule/contract/CoA/CPS collection/payment (Daily)
- Follow up shipment delivery (Daily)
- Manage Forwarder for Customs Clearane/container arrival schedule/trucking (Daily)
- Follow up & arrange for container arrival schedule (Daily)
- Do GIT (Daily)
- Issues resolving (Daily)
- Payment to Supplier (Monthly)
- Vendor code register/new code register/Contract/Sort list (Frequent)
- Defect resolve (When having)
Internal (Daily)
- D&S
- Regional SCM
- Factory warehouse
- Finance/Accounting

Area of Responsibility
Plan and manage budgets of the HR & Admin function
Import activities (90%)
1. Supplier contact
- Quotation/PO placing/lead time/delivery schedule/payment/contract/MOQ
2. Shipment shedule follow up
- Closely follow up the shipment and negotiate for best schedule, quick action to resolve the issues
3. Forwarder management
- Daily manage Forwarder for Custom Clearance Document preparation/ implementation Custom
- Declaration/shipment arrival/trucking/container arrival to factory
4. Timely Container arrival to factory
- Manage and closely follow up till container arrival factory. Contact factory warehouse for best schedule of container arrival in order to avoid full space of warehouse
5. Admin task
- Do GIT
- Collect CoA/CPS to provide to QA
- New Vendor register/New code register/Contract/Sort list
- Photocopy documents
6. Defect resolve
7. Payment to Supplier
8. Issues resolving
9. Royalty fee allocation to each shipment and tay payment follow up
10. Internal/External relationship relationship
- Demand pull from Product Supply center
- Support customer satisfaction of stake holder (D&S/QA/Factory warehouse)
- Build and maintain good relationship with Supplier/Custom
JOB ADMINISTRATIVE (10%)
11. Internal/External communication
- Build internal TRUST by communication about Import target, activities, diffculity and possible support to internal customers
- Build external TRUST/ETHIC by communication about Import target/activities within Company's policy
12. Support Procurement's activities and other Functions' activities in order to maximize effectiveness & effeciency of Job
13. Other assignments from the direct supervisor

- Education: University graduate
- Job-related experience: Minimum 5 years experiences in SCM function with at least 4 years in Import field, Executive level, rich experiences in Export fiel is mandatory
- Specific knowledge:
+ Logical thinking, deadline oriented, Customer Service oriented
+ Negotiation Skill, Communication Skill, Problem Solving Skill, Time management Skill, People Interaction Skill"
- Business understanding: Deep knowledge in Import field
- Other requirements:
+ Deep knowledge and rich experience of Import field
+ High level of integrity with excellent, balanced, independent judgment, ethics
+ High level of human touch
+ Standarization of Import activities
+ Good at office computer skills
+ SAP knowledge is mandatory

- Attractive salary and bonus
- Free-of-charge health insurance for relatives
- Working day: Monday - Friday

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