Import & Export Staff - Temporary (HCM & HN)

I. SEA EXPORT STAFF (HCM)
• Ensure daily operations are completed as per seafreight export procedures
• Well co-ordinate with relevant team (Sale/ Import/ Logistics/ Invoicing) to make sure whole process is properly followed
• Handle documentation for sea export shipments from get booking until close a file, including main jobs below:
- Check and update schedules of carriers, airlines, co-loaders as required to clients/sales; and send the booking upon request of sales/client
- Get booking with carrier/ coloader
- Coordinate with oversea partners to work smoothly
- Follow up booking, transit time given by customer, partner
- Make all documents (billing, filling AMS/ACI/AFR, sending pre-alert, do payment …. ) to finish the export process
- Well knowledge of Cargowise1 to update data timely and accurately
• Back up jobs for teammate when necessary
• Report to manager as per request
• Ensure the prompt update/response on the status of cargo/shipment to relevant partners
• Collaterate with relevant parties to solve problems arising
• Ensure compliance with regulatory and policies of company
• Other taks assigned from time to time according to company’s strategy

II. AIR EXPORT STAFF (HA NOI)
• Receiving Bookings
• Contact with shipper and agent to arrange the shipment
• Inputs data into the system to create file
• Completing MAWBs and HAWBs
• Sending pre-alerts to overseas offices
• Update data into system.
• Invoicing clients and agents
• Follow up payment for non credit clients of local charge and freight prepaid
• Shipment track and trace update
• Customer Service

III. IMPORT STAFF (HA NOI)
• Receive pre-alert and coordinate import shipments on a daily basic
• Inform agent for any discrepancy between shipping docs and ask for correct docs
• Process shipments through CW1 system in a timely manner to ensure compliance with established deadlines and milestones.
• Follow up with carrier/airlines about ETA and send arrival notice to final customers in time
• Follow up with customs broker for any DAP/DDP shipments until delivery is done
• Issue charge sheet, debit note and payment voucher (PO) for each shipment
• Responsible for payment following up/ collection for non-credit customers
• Request for profit share from overseas agent and complete files in CW1 per deadline
• Inform manager of any problems and irregularities
• Perform other duties as assigned

• Experienced person in forwarding, logistics, warehousing company,…
• Good at English (Reading & Writing), basic in communication
• Ability to file AMS/ACI/AFR is advantage
• Ability to use Microsoft Office (Advance Excell Skills)
• Good skill of Interpersonal communication and Customer Service
• Ability to work under pressure and have good team work
• Good with figures, responsible, careful, detail-oriented, dynamic and hard-working
• Own supervision in daily workflow

- 13th month salary; Performance Bonus
- Premium Health care program
- Company trip

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