Human Resources Assistant Officer

Purpose of the position
Support HR Manager to drive and secure the high quality, effectiveness and efficiency of all Human Resources activities in the assigned Country.

Key Tasks
• Assist HR Manager in managing all relevant HR policies, procedures and guidelines and make sure all staffs understand, implement and follow.
• Provide clerical and administrative support to HR executives
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations…)
• Coordinate HR projects ( meeting, training, surveys…) and take report
• Deal with employee requests regarding human resources issue, rules and regulations.
• Assist in payroll preparation by providing data (absences, leaves, other information related to payroll of staffs)
• Communicate with public services when necessary.
• Properly handle complaints and grievance procedures.
• Coordinate communication with candidates and schedule interviews, source candidates and update database.
• Conduct initial orientation to newly hired employees.
• Maintains employee confidence and protect operations by keeping human resource information confidential
• Provide HR key figures to meet internal and external requirements (staff turnover, leave of absence, etc.)
• Assists in managing training, facilitate and continues learning, including enrollments, notification, calendaring and reporting.
• Assists in maintaining, tracking, and reporting of Panlink data and personnel records
• Ensure the integrity of HR related information
• Assist with day to day operations of the HR functions and duties.
• Performs other related duties as required.

Decision Making Authority
• According to country rules and guidelines

Line Reporting: HR Officer

Educational background / Work experience
• Minimum bachelor’s degree preferably with a diploma in Business/Economics, HR, Legal or related disciplines
• Good orientation in all major HR functional areas
• Min. 2 years of human resources leadership experience

Function / Market & Industry Knowledge / Business Acumen / Process working
• Detailed knowledge of local legislation and regulations and of the local labor market
• Project management and process skills
• Experience in an international work environment is an asset

Skills & Competencies
• Recruitment/selection/training & development/coaching/conflict management/performance management
• Good communications skills to work with all level of employees
• Strong interpersonal skills
• Presentation and organizational skills
• Strong conflict and change management skills
• Good interviewing/behavioral assessment techniques
• High degree of accountability, credibility and assertiveness
• Ability to positively influence with integrity
• Personal drive and result orientation
• Team player

Language skills
• Local language and fluency in written and spoken English

Computer Literacy
• Proficient in MS Office
• Know-how of HR systems

- Competitive salary and bonus
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Professional, dynamic working environment

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