Human Resources Assistant

How to Apply: All candidates must be able to obtain and hold a Local security or Public trust clearance. Applicants must submit a Universal Application for Employment (DS-174: https://vn.usembassy.gov/wp-content/uploads/sites/40/2017/08/DS-174-form.pdf) which is available on Embassy’s Web Site.

To apply for this position, applicants should electronically (or otherwise) submit the documents listed below via email: HanoiHR[@]state.gov

Required Documents: Please provide the required documentation listed below with your application:
• DS-174
• Copy of Orders/Assignment Notification (or equivalent if you are AEFM / USEFM)
• Residency and/or Work Permit (If you are not Vietnamese Citizen)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email or phone.

For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

U.S. Mission Vietnam U.S. Embassy in Hanoi
Announcement Number: Hanoi-2019-43
Position Title: Human Resources Assistant
Opening Period: August 2 through August 16, 2019
Series/Grade: FSN-305-7
Salary: US$11,818(annually)

Who May Apply: For USEFM - FS is FP-7; US$43,031(Starting Salary). Actual FS salary determined by Washington D.C.

Open-to: All Interested Applications/All Sources

Security Clearance Required: Local Security Certification or Public Trust

Duration Appointment: THIS IS A TEMPORARY POSITION NOT TO EXCEED SIX MONTHS

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Hanoi is seeking an eligible and qualified applicant for the position of Human Resources Assistant in its Human Resources Office (HR).

The work schedule for this position is:
• Full Time (40 hours per week)

Start date: Candidate must be able to begin working within 90 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties: Under the direct supervision of the Team Leader/Supervisor of the Human Resource Social Insurance Unit, incumbent of this position will handle all Local Social Security System (LSSS) benefit claims/reimbursement management program with the Government of Vietnam including sickness (for employees and children under 7 years old); maternity (pregnancy, miscarriage, still birth, giving birth, child adoption, family planning); health rehabilitation/recovery (after suffering from long sickness, giving birth, labor accidents or occupational diseases); Labor accidents or occupational disease; Retirement; and Death for the Local Employed Staff (LE Staff) of the U.S. Embassy in Hanoi. The incumbent will receive documents, complete the eligibility check, work with concerned authorized state offices for the process, monthly/quarterly reconsolidation with concerned offices, maintain and upkeep benefit claim records.

The incumbent will provide back- up coverage to the other LE Staff positions in the unit and perform other duties as assigned.

Qualifications and Evaluations

Education: College or University studies is required.

Requirements:

EXPERIENCE: At least two years progressively responsible experience working with international and local organizations in which one year must be working in the areas of human resources, social insurance or other administration work is required.

JOB KNOWLEDGE: Must have an in-depth understanding of the local laws including social insurance law, health insurance law and other relevant decree and circulars; General office operations and procedural requirements pertaining to functions performed in an HR Office.

Evaluations:

LANGUAGE: Level 3 (Good working knowledge) Speaking/Reading/Writing English is required.
(This will be tested.)
Level 4 (Fluent) Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES: Must have/be able to:
• Be discreet in order to protect the confidentiality of personnel information and must possess excellent interpersonal skills.
• Be a good team player, and have good numeral skill.
• Be able to understand mathematics and work with numbers; personable, tactful, diplomatic and able to develop fruitful working contacts with Government offices’ officials when dealing with benefit claims process.
• Good typing skills and excellent customer service skills.
• Demonstrate proficiency in word processing, spreadsheets, databases and other computer application (i.e. Microsoft Office, Excel, PowerPoint, etc.)

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits: Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Hanoi may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/

Thank you for your application and your interest in working at the U.S. Mission in Hanoi.

- The pay plan is assigned at the time of the conditional offer letter by the HR Office
- A compensation package that may include health, separation, and other benefits
- For EFMs, benefits should be discussed with the Human Resources Office

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