HR Solutions- Associate Plant Coordinator

*** General job scope:
- Support BAU (business as usual) document management for the employee lifecycle which includes; employee access, time and attendance system management, raising tickets for benefits administration, and face to face support; for Core Colleagues (Blue Collar) in their HR queries
- Responsible for all BAU p-filing, but will be supported during peak season or periods with high turnover by Plant Coordinators
- To support any other HR administrative tasks on a needs basis which will include providing support on Cadena timekeeping machines, password generation & distribution among others

*** Main responsibilities:
A. Workforce Administration:
- To ensure timely delivery, obtain signatories of all letters for Core Colleagues (Blue Collar) employee movements; new hire, termination, severance, promotion, lateral move, disciplinary, Generali Insurance related etc.
- To ensure timely return of the signed copies to IBS WFA via scanned copy
- To support the raising of Employee Centre tickets for Core Colleagues to trigger HR processes

B. P-filing:
- To maintain all active employee files to ensure that they are updated and containing all key documents that must be retained for any internal or external audit
- To identify and highlight any missing documents
- To identify and highlight any documents uncollected due to delay by employee or manager and escalate e.g. employment contracts
- To prepare a report to escalate untimely documents
C. Project support:
- On a needs basis, to provide support to the Plant Coordinators for any coordination or administrative support for ISC plant projects and other Projects

D. Plant reports & Support for Audits
- Provide the support for audits when required. Ensure that all documentation is available and complete.

- University degree or Diploma in HR or Business Administration
- 1 year working experience and above
- Basic understanding of labour law and statutory requirements
- Attention to detail and process driven
- Compliance mindset
- High integrity to maintain confidentiality of employee personal information
- Familiar in the use of excel, ability to execute basic formulas and pivot tables for basic analysis
- Effective written and verbal communication skills
- Open to developing new skills and growing
- A team player who works well with others

*** WORK LOCATION: Mondelez Binh Duong Plant, Thuan An, Binh Duong

- 13th month salary and Performance bonus
- Health Care Insurance, family included
- 15 days off with full salary

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