HR Officer

This position in charge of all recruitments and C&B of Hoiana Management that included but not limit for local positions, from supervisor to entry level vacancies. This position is a key assistance to Human Resources Supervisor in leading and developing the employment brand and recruitment, database, payroll and benefits in meeting all the tasks/target of recruitment and C&B in daily/monthly activities on time.
All responsibilities are to be performed in accordance with departmental and company policies, practices and procedures, as well as within the framework and intent of the Vision of Hoiana Management property.
Recruitment
• Follow up the internal and external recruitment and placement activities for Hoiana Management.
• Prepare and follow up admin stuffs for mass recruitment.
• Coordinate and administer all Internship/Trainees program throught out Hoiana.
• Coordinate with HR team of Operators to support all requirements of Talent Solution or HR Systems.
• Assist to develop recruitment and placement policies, systems and procedures including strategies and selection techniques.
• Work closely with departments to arrange recruitment process.
• Conducts interview for all local positions, from supervisor to entry level.
• Follow up all recruitment advertising and employment brand development with marketing department.
• Assist supervisor in recruitment plans in considering the market mechanism, labor development tendency, salary and benefit bench mark.
• Prepare reports and recommends procedures to enhance the recruitment and employment processes.
• Coordinate, negotiate and administer all sourcing/recruitment agency relationships.
• Act as a liaison between Hoiana and the community in which they operate to generate interest and strong relationship for the workforce.
• Coordinate and assist on-boarding, orientation programs and HR operations
• Follow up duties and examines work for exactness, neatness, and conformance to policies and procedures.
• Follow up candidate database management and other duties when required.
Payroll, reward, compensation:
• Responsible for administering all compensation & benefit programs for local employees, including making recommendations for enhancements and compliance related changes.
• Prepares payroll for local employees on timely basis and make sure that problems arising from unsatisfactory salary administration practices are resolved properly for the next month.
• Responsible to register dependents and tax code for local employee through tax government platform.
Time Attendance Record:
• Update monthly time attendance record and send to roster makers of each department.
• Review monthly time attendance record to maintain accuracy regarding number of working days, paid days, overtime, leaves…
• Record all leave applications that have been approved by HODs/Managers.
Compulsory insurance and extra insurance:
• Monthly report to Social insurance department through declaration social insurance system.
• Receive and check document from employee if there’s any claim to social insurance and work with social insurance department to ensure employees get full benefit from insurance.
• Monthly update to broker for the list of insurers under extra insurances policy. Support employees if there is any issue during the period of using service.
Labor contract and other decisions:
• Follows up expiration and prepares labour contract. Make sure that they have performance appraisal from department head before issuing next labour contract and employee sign labour contract on time
• Updates and maintains labour contract type and expiration in system.
• Prepare termination decision, disciplinary decision…
HR System Administration:
• Support in administration HR system – C&B function to ensure the system running smoothly and exactly.
Employee Data management:
• Enter employee information into employee data master file and to the system and make sure all recording information are correct with hard documents.
• Follow up with employee for getting their personal documents as request and keep in order in filling cabinet.
General Reporting:
• Prepares monthly, quarterly and annual C&B report.
Other Duties:
• To comply with all standards of performance, behaviour, and operational policies and procedures in place.
• Participates in appropriated internal and external activities to enhance prestige of the Company.
• Performs other relevant duties as directed by the management.

• Experience in mass recruitment is a preferrable
• Previous experience with SAP-HRM is required.
• Good listening, reading, speaking, writing skills
• Fluency in both Vietnamese and English is essential
• Must present a well-groomed appearance
• Extensive interviewing skills and the ability to develop others to interview well.
• Must have a through knowledge of recruitment and selection techniques.
• Significant experience in hiring & selection of levels, having good network and connection in hospitality and related manning resources.
• Excellent in communication, presentation in both oral and written
• Microsoft Office knowledge is required
• Working in Quang Nam.

- 13th payment
- Premium Health Care Plan
- Shuttle Bus

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