HR Executive

Mission:
Control the functions of HR in order to create a healthy working environment, cost saving and growth of the company, Assure the right development of all workers in the company

* Recruitment Process
- Responsible for the recruitment process (build up recruitment requirements, publish recruitment ads, screening CVs, preparing interviews, administering tests, checking references and background, evaluating applicant qualifications, shortlisting candidates before employers interview them...)
- Responsible for preparation of offer letter, information form, personal document submit, and procedure making for newcomers…
- Contact and negotiate deals with local personnel providers
- Managing the probation period of successful staff
- Manage on-boarding and off-boarding process for all factory employees
- Mare reports on recruitment process
- Make and control the contracts signed by employees

* Time Office Management
- Follow the workers attendance and extra hours of workers via software and check timesheet
- Manage annual leave, sick leave of employees

* Compensation and Benefits (C&B)
- Computation, preparation and processing of the monthly payroll. Ensure the accuracy and smooth of C&B operation: compulsory insurance, healthcare insurance and payroll.
- Control and archive labor documents
- Make monthly reports regarding to headcount, turnover, perfect attendance, absenteeism, overtime and other report related to salary, SI, HI, UI.
- Complete SI, HI, UI, following the sickness leave, maternity leave….or other insurance benefits for employees every month upon case-by-case basis.
- Control and maintain all personnel information and ensure that it is updated
- Registration procedure of labor to comply labor and tax law (new employees, leaving employees, dependent registration...)
- Implement compulsory insurance; labor agreement and regulations, salary scheme then register to the relevant authorities.
- Reconciliation of SI, HI and UI with Social Insurance Department periodically
- Tax discounts and related payments
- Preparation of PIT tax report

*Legal Compliances
- Ensuring compliances of all the statutory regulations, including regularly reports
- Work with external agencies such as the Social Insurance Agency, Department of Labor, Invalids and Social Affairs, Department of Labor, tax, notary office ...
- Responsible for inspection of labor department.
- Responsible for processing the withdrawal requests of the Vietnam government
- Handling the issues and replying to the notices from authorities
- Manage the health and safety regulation
- Build internal policies and procedures regarding HR affairs

* Performance review
- Conduct annual performance review with department head
- Finalize appraisal form with deal and agreement with employees
- Prepare decision of salary adjustment and promotion letter

* Administration
- Responsible for all the administrative activities and hospitality like transportation and hotel arrangement, car arrangement etc.
- Responsible for VISA, work permit and facilities for corporate personnel & guests

Hierarchical Supervisor: AF manager
Functional Supervisor: Corporate HR Director

- Graduated from University – specialized in HR / Administration / English
- At least 3 years HR experience in industrial environments
- Recruitment & C&B experience is preferable
- Required knowledge: Factory Act ,Payroll Management ,Recruiting & Selection process, Performance evaluation, labor survey, health and safety, labor law
- Good in English
- Know Excel, Office, HR software

Workplace: Tan Phu Ward, District 7, Ho Chi Minh City

- Salary and bonus in accordance with the company
- Insurance policy in accordance with the company
- Paid leave policy in accordance with the company

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