HR Executive (C&B) 8-Month contract (International School Ho Chi Minh City)

HR Executive – C&B reports directly to the Senior HR Manager on daily basis, and perform a full range of duties, including but not limited to:


Salary Administration


· Generates payroll for local and expatriate staff including payroll for Substitute / Casual Staff, overtime calculation

· Manages workflow to ensure all payroll transactions are processed accurately and timely

· Identifies legal requirements and government reporting regulations affecting payroll and benefits; ensures policies, procedures and reporting are in compliance

· Provides superior service in response to employee inquiries regarding payroll and benefits; conducts employee benefits information sessions

· Works closely with accounting staff to ensure accuracy of payroll, labor costing, and employee benefits


Employees’ Compensations & Benefits


· Assists Senior HR Manager in providing consultancy to both expatriate and Vietnamese employees all related HR policies, in particular the compensation and benefits policies to comply the Vietnamese Laws.

· Be responsible for C&B policies/processes.

· Assists Senior HR Manager in establishing appropriate bonus schemes

· Assists Senior HR Manager in Labour disciplines, Collective Labour Agreement, Internal Labour Regulations.

· Assist Senior HR Manager in planning and review budget, pay scale, annual salary review, tenure bonus / severance allowance, compensation & benefits package for staff.

· Conducts exit interviews and prepare paper work for employment contract termination such liquidation minutes, termination decisions.

· Prepares reports to DOLISA and Government: Labour usage reports, Labour Safety status, Occupational Accident status, updated pay scale and other Government affairs.

· Works closely with Trade Union to ensure benefits for Vietnamese staff.

· Prepare internal memo and letter on promotion, re-designation, salary adjustment, letter of warning, letter on childcare benefits, etc.

· Be in charge of contract for new employees and annual contract review for current employees.

· Be in charge of HR legal for all the team.


Insurance & PIT


· Be fully responsible for all staff’s state compulsory social and health insurances documentation and reports; benefit claim for maternity, sickness, pension, survivor allowance.

· Be in charge of additional Health Insurance package offered by school for staff in enrolments and terminations, benefit claims.

· Prepares and lodges all required documentations for monthly Personal Income Tax (PIT) declaration, PIT register for new staff, quarterly Tax reports and PIT finalization to the Tax Department on time.

· Be in charge of preparation for Government Tax and Labour Inspector / Audit team.

· Other duties as assigned by Senior HR Manager.

- Bachelor Degree in HR related field or equivalent experience
- Excellent in both English and Vietnamese speaking & writing
- At least 2 years of HR Generalist with relevant compensation and benefits experience
- Hands on experience in administering a major HR software system
- Has good knowledge about Vietnamese Labor Law and Tax Regulations
- Experienced in preparing government documents

- Holiday bonuses
- Up to 8 annual leaves + 2 additional paid leaves
- Meal allowance

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