HR & Payroll Senior Associate

Job Summary：

The HR Administration and Payroll Services Associate position requires the employee to help draft employment contracts, offer letters, certificates of termination and other documents required during the HR administration process on behalf of employees working at our clients. It is also necessary to gather information about employees relating to their social welfare contributions and ensure that they are affiliated to the company’s account. Every month the employee should complete the payroll master file, various financial records, personal income tax filings, preparation of pay slips and payment of salary to employees in accordance with the client’s requirements. The employee should possess adequate ability to communicate with clients (in Vietnamese & English), and be able to resolve problems and handle most daily work in an independent manner and requests raised by clients during daily work. The incumbent is also required to assist the payroll manager with taking over new projects, communicating with new clients in order to ensure the smooth implementation of projects.

Principal Responsibilities: (Essential Functions)

Collection of information relating to employees
Social welfare contributions
Be familiar with the social insurance policy, and with the basic procedures for operation of the system
Opening social insurance on behalf of clients in accordance with their requirements
Accurately implement the transfer of employees’ individual social insurance accounts into and out of the company accounts
Ensure that each month the employee contributions are made on time and accurately
In the event that some supplemental contribution becomes necessary, communicate with the employee and ensure promptness and accuracy

Payroll Calculation

Able to complete payroll calculations by efficient and accurate manner
Personal Income Tax
Comprehend the correct methodology for calculation of personal Income Tax
Ensure that the employees’ personal Income Tax burden is filed within the correct tax category
Complete the quarterly online tax filing work
Understand the process and related policies for the filing of personal Income Tax for non-Vietnamese employees

Payment of Salary

Prepare the salary transfer file in accordance with the master file approved by the client
Understand the process for uploading of the salary transfer file onto the bank’s online system
Assist the client to complete each month’s release of salary to employees

Payslips

Check the accuracy of the information on pay slips
Send the pay slips by express mail or hand them to the appointed person in accordance with the client’s requirement

HR Administration Services

Develop a reasonable understanding of the labor contract law
Based on templates relating to employment documentation, prepare for clients offer letters, employment contracts and certificates of termination as required
Provide on-site assistance when requested by clients. Assist new employees to complete procedures relating to their employment contracts as well as other HR documentation

Other Duties

Implement special projects and duties relating to HR administration and payroll as directed by managers

Job Requirements

Skills

Excellent oral and written communication ability in English and Vietnamese
Reasonably strong skill in provision of services to clients
Ability to use MS office, Windows and especially Excel software
Reasonably strong ability to solve problems, organize, and to provide service to clients under special circumstances.
Dependable and accurate; with effective problem-solving skills and ability to work as a good team player


Educational Background

Degree from a university or vocational college, or job experience providing similar skills
Specialization in HR or economic background, highly well come applicants with back ground in HR and accounting.

Experience

Applicants with 3-5 years of experience working in a foreign invested enterprise or those with
experience of HR work will be preferred

Working Relations

Maintain good relations between departments to resolve client problems
Effectively communicate with both internal and external clients
Develop communication and working relationship with Supervisor

- Able to work in an active and professional working environment
- Insurance and Paid-leaves as required by Labor Law

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