HR & Office Administrator / Administrative Assistant

VAN THIEL & CO. is a Dutch-owned creative design and sourcing partner to selected high-end furniture retailers across the U.S. and the globe. Our sources employ more than 15,000 people throughout the industry. As Architects of Furniture, our family-owned team manages projects, from the first spark of inspiration to the final product, expertly guiding you throughout the entire, collaborative process. Produced with creativity, care and clockwork precision, the result is a distinctive look that buyers and homeowners love to call their own.
We believe deeply that the “right” people are our greatest asset. We value people with high energy, who possess the ability to energize others. People who are smart, creative and have a point of view. People who see the answer in every problem, versus those who see the problem in every answer. People who are driven, determined, and won’t take “no” for an answer. We value team players, people who are more concerned with what’s right, rather than who’s right.

Our organization is ever changing and growing fast. We are currently looking for a HR & Office Administrator / Administrative Assistant to join our team in Ho Chi Minh City, Vietnam.

Job Responsibilities:
HR Support
- Support recruitment activities by arranging interviews and welcoming the candidates;
- Maintain employee and attendance records, follow up on missing info;
- Respond to employee requests or direct them to the right contact person in the organization;
- Assist the HR Officer to gather information and complete required declarations and documents on tax, social insurance, PIT, work permits, work visas etc. on-time;
- Draft labour contracts for new employees in English and Vietnamese
- Support the logistics of company events;
- Liaise closely with the Hong Kong HR team on HR-related initiatives on staff engagement and policy implementation;
- Provide support on visa renewal activities as required;

Accounting Support
- Support the accounting department to proceed payments and maintain records, e.g. collect invoices, organize documents, etc.
- Gather relevant supporting documents to prepare reports as requested by management

Office Support
- Greet visitors, clients and general reception duties
- Arrange business trip flight, hotel bookings and visas for company clients, guests and employees from other offices
- Manage all office equipment and office supplies, manage suppliers, arrange maintenance when necessary, etc.
- Execute internal communication to staff as directed by management, including both on-site and off-site staff
- Maintaining plan/agenda for company guests and overall office schedule
- Handle ad-hoc duties as assigned

Requirements:
- Bachelor’s degree in Business or related discipline, major in Human Resources Management an advantage
- 1-3 years of relevant experience in HR & Admin, secretarial experience/certification is a requirement
- Proficient in MS Office applications
- Knowledge of Vietnam Labour Code and relevant HR-related practices in Vietnam is required
- Knowledge on visa application process and expat management an advantage
- Able to maintain discretion and deal with confidential information
- Comfortable working in an international environment with expats
- Strong command of spoken and written English and Vietnamese
- Well-organized and good time management skills
- Good interpersonal skills and ability to work with all levels of the organization
- Demonstrated strong interest to grow within the HR field.
- Languages skills: fluent in Vietnamese and English is a must for this position

If you meet these criteria, then Van Thiel & Co. welcomes the opportunity to meet with you.
Interested parties, please submit your CV (in English) to us.
All information collected is for recruitment purposes only and will be treated as strictly confidential.

- Company health insurance
- 15 days full paid annual leave
- Company shuttle to factory locations

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