HR & Admin Manager - Oil&gas Equipment Trading Company

I - Payroll administration, reporting:
- Set up affective control system to ensure timely and accurate administration of salary, benefits and deductions
- Submit timely and accurate statistical data as require by government and provincial authorities.
- Ensure contributions/submission/declaration/registration for items such as social and medical insurance, personnel income tax comply with statutory requirements
- Act as point of contact with authorities on HR related matters

II - Rewards and retention:
- Set up a practical and objective appraisal system which will encourage a performance- driven culture, retain high performing employees and identify training needs.
- With the help of HODs formulate and update job description with KPIs for each job position.
- Formulate competitive and sustainable remuneration strategy and pay model to support the yards business goals and plants for growth
- Organize cost-effective activities to enhance the employee cohesion and engagement.

III - Management of HR- Admin department
- Formulate annual HR - Admin work plan and KPIs
- Manage, supervise, coach, train and develop subordinates
- Submit timely HR - Admin reports for management review as required.
- Constantly review and improve HR practices, process and applications
- Provide advisory service to HODs on HR-related matters when required.
- Manage all admin tasks as per Company’s procedure.

IV - Labor accident, industrial and employee relation& discipline
- Liaise with Authorities for claim of medical insurance, follow up until payment is received from the authorities
- Liaise the insurance company for claim of accident insurance
- Implement a management system that encourages staff compliance with company regulations.
- Organize and chair staff disciplinary meetings
- Manage and resolve labor dispute in accordance with company’s policy and local
- Conduct counseling session and manage employee grievances.
- Mediate and help resolve inter-departmental people-related issues.

V- Manpower and succession planning:
- Submit annual manpower plan (recruitment training, budget) and review plans on periodic basis in accordance with the yards business direction and goal.
- Formulate and implement a succession plan for key appointments to ensure business continuity.

VI- Training and development:
- In collaboration with BOD and HODs assess training and development needs for staff.
- Develop annual training plan [and budget] with aim of enhance productivity, safety, quality and personnel growth.
- Conduct post- training evaluation with respective HODs to assess the effectiveness of training programs conducted
- Maintain effective training records for all staff

VII - Relationship and administration:
- Managing staffs to implement day to day administrative functions: administration staffs (reception, phone, mail, car/bus arrangement and maintenance, air-ticket/hotel booking), Security Guards (guarding inside & outside company, fire-fighting...), maids (housekeeping...)
- Checking & controlling office supplies and service contracts with suppliers
- Processing all administration documents and procedures required by the Vietnamese authorities and the Board of Management.
- Follow up and renew company's licenses, permits...
- Receiving local guests in the absence the management.
- Keeping relations with local authorities such as Provincial’s People Committee, Labour Federation, and Police...

VIII - Assets and miscellaneous:
- IT management
- Asset Management and preservation is good conditions.
- Possess car’s service management and insurance.
- Organize the employee events yearly.

- Bachelor degree in economics, HR, laws or equivalent qualifications.
- Knowledge of Vietnamese and international administration management
- Over 05 years of professional experience in HR Management, prefer experience in new start up company and/or in real estate in Dong Nai.
- To have the creativity that can accept changes
- Good communication skills both English and Vietnamese
- In depth knowledge of labor code, tax, insurance laws.
- Being sharp, well organized and dynamic person.
- Good at management skill.
- Good training, communication, interpersonal and presentation skills and willing to help develop others.

- Competitive compensation package
- Healthcare package for employees
- Full social insurance on the gross salary for all staff

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