HR & Admin Executive - Halong & Cat Ba Branches

**PURPOSE AND SCOPE OF ROLE
The purpose of the HR & Admin Executive – Halong-Cat Ba Branches’ role is to execute the administration and human resource according to the Heritage Line company’s policy and procedures in Halong & Cat Ba.

* RESPONSIBILITIES
Staffing
• Prepare and record labor contracts and offer letters for ships.
• Record and manage personal data of staffs / crews.
• Update and record Annual leave of staffs (crews).
• Support HR documents for company’s projects (if any).
• Check and advise allowances, balance of used annual leave for staffs (ships).
• Combine with Corporate HR to monitor staff attendance and annual leave.

Compensation & Benefits
• Prepare monthly payroll sheet and pay-slips for Halong & Cat Ba (Jasmine, Violet, Sunset, Ginger, and Ylang)
• Prepare monthly payroll for Heritage Line office in Halong & Cat Ba;
• Prepare and submit regulatory documents/reports to the relevant Authorities (PIT, SHUI, Labor Department, etc.).
• Check essential information and make the SI claim for staff at SI Authority.
• To prepare PIT finalization annually and responds to staffs about salary payment/deduction (if any).
• To control the Certificate of PIT withholdings by report submission as required from Tax Authority and issue to staffs as requested.
• To create PIT code to staffs and advise & submit the required documents for Staff’s Dependence Registration.

Recruitment and resignation procedure
• Supporting HR Head Quarter about the recruitment in Halong-Cat Ba’s side.
• Record all Heritage Line HR documents in system: Labor contract, Offer Letter, Decision, candidates’ CVs, Staffs’ dependence Registration, etc. in Halong & Cat Ba
• Support exiting staff with required HR documents.

Administration
• Payment request for admin tasks (Stationery, taxi fee, telephone charges…)
• Ad hoc tasks assign by the HRM.

• Minimum 3 years international working experience
• HR and Admin experience essential (in a similar role and industry preferable)
• Tertiary studies in Human Resources or Business Administration
• Knowledge of labor regulations across all Heritage Line locations
• Good – Written and spoken Vietnamese
• Good – Written and spoken English
• Good – Communication and interpersonal skills
• Good – MS Office
• Good – Time Management
SPECIAL REQUIREMENTS
• Flexibility to work overtime
• Ability to work under pressure
• Well- organized and attention to detail

- Company's Policy

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