HR & Admin Assistant (Temp 7-8 Months)

Human Resources:
• Manage & follow-up Staff Annual leave, Overtime, Time-attendant by manually and by system in order to support monthly Payroll calculation.
• Manage & follow-up Social/Health/Unemployment insurance; Health insurance & Annual health-check for employees.
• Manage Employee PIT code and dependent PIT.
• Manage Labor contract expiration of staffs
• Manage Product allotment and service years recognition of staffs
• Manage Staff profile: always keep info most-updated.
• Recruitment: monitor procedure of recruitment filter resumes and schedule for interviews such as:
 Manage recruitment of temporary/seasonal staffs
 Support HR&Admin Sup in screen CV as inquiries
 Prepare onboarding process and organize orientation training for new comers
 Mainly in charge of recruit temporary staffs within deadline
• Training & Development:
 Schedule the orientation training for newcomers
 Support to set up and arrange the Corporate trainings
• Support HR & Admin Sup in deploying HR project to staff such as Nu You, Yourev, FFG…etc : monitoring and motivating employees to participate, evaluating the outcome.
• Manage Trade Union fund and activities: monitor the legal terms & procedure of Trade Union and make report accordingly;
• Organize the in/out-house or off-site activities for staffs: staff meeting, party, celebration and teambuilding, new year party, …;
• Perform HR report periodically required by Government such as Dolisa Department: monitor the legal reports and procedure required by Labor Law,…
• Any other tasks as assigned by HR & Admin Supervisor.

Administration:
• Manage the general administration to ensure the smoothly operation in HCM/Hanoi office and the company’s properties and equipment with the good condition of fittings, furniture, office equipment and landscape;
• Manage and be in charge of travel process of General Directors and staff business: air ticket booking, car arrangement, hotel reservation, visa application, make business trip decision;
• Support hospitality for VIP or visitors from Corporate or Regional: transportation arrangement, visa application, hotel reservation, …
• Personal Assistant for General Director: Manage Work permit, Criminal record, Temporary Resident Card, for expat, house rental contract, …
• Manage liabilities and make payments for Hanoi/HCM office expenses such as new property purchasing, stationeries, air ticket fares, hotel fee, telephone fee, internet fee, office rental fee, electricity fee, taxi fee... petty cash control expenses tracking;
• Support the company’s event such as: sales and marketing events such as expo, success seminar,…
• Fire Protection: monitor report required by Fire Protection of local authority. Monitor the Property Insurance to make sure align with Law

Working time:

Monday - Friday: 9am - 6pm

- Bachelor of HR Management, Business Administration, Marketing
- At least 5 years experience of HR-related experience in foreign companies.
- Good understanding of insurance procedure with Vietnamese Labor Code and insurance law, PIT law.
- Good understand employee relation issues like Disciplinary, Absence, Performance & Development, Redundancy, etc.
- Hardworking, Flexible & organized skills, Friendly, Reliable, Independent, Considerate & Self-motivated personality
- Very energetic and passionate to engage everyone into social activities.
- Good English, good skills of Microsoft office programs.
- Good communication and organization

- Professional working environment

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