HR Administration and Payroll Services Associate

The HR Administration and Payroll Services Associate position requires the employee to help draft employment contracts, offer letters, certificates of termination and other documents required during the HR administration process on behalf of employees working at our clients. It is also necessary to gather information about employees relating to their social welfare contributions and ensure that they are affiliated with the company’s account. Every month the employee should complete the payroll master file, various financial records, and personal income tax filings, preparation of payslips and payment of salary to employees in accordance with the client’s requirements. The employee should possess an adequate ability to communicate with clients (in Vietnamese & English) and be able to resolve problems and handle most daily work in an independent manner and requests raised by clients during daily work. The incumbent is also required to assist the payroll manager with taking over new projects, communicating with new clients in order to ensure the smooth implementation of projects.

Principal Responsibilities: (Essential Functions)
• Collection of information relating to employees
• Social welfare contributions
• Be familiar with the social insurance policy, and with the basic procedures for operation of the system
• Opening social insurance on behalf of clients in accordance with their requirements
• Accurately implement the transfer of employees’ individual social insurance accounts into and out of the company accounts
• Ensure that each month the employee contributions are made on time and accurately
• In the event that some supplemental contribution becomes necessary, communicate with the employee and ensure promptness and accuracy

Payroll Calculation
• Able to complete payroll calculations by an efficient and accurate manner
• Personal Income Tax
• Comprehend the correct methodology for calculation of personal Income Tax
• Ensure that the employees’ personal Income Tax burden is filed within the correct tax category
• Complete the quarterly online tax filing work
• Understand the process and related policies for the filing of personal Income Tax for non-Vietnamese employees

Payment of Salary
• Prepare the salary transfer file in accordance with the master file approved by the client
• Understand the process for uploading the salary transfer file onto the bank’s online system
Assist the client to complete each month’s release of salary to employees

Payslips
• Check the accuracy of the information on payslips
• Send the payslips by express mail or hand them to the appointed person in accordance with the client’s requirement

HR Administration Services
• Develop a reasonable understanding of the labor contract law
• Based on templates relating to employment documentation, prepare for clients offer letters, employment contracts and certificates of termination as required
• Provide on-site assistance when requested by clients. Assist new employees to complete procedures relating to their employment contracts as well as other HR documentation

Other Duties
• Implement special projects and duties relating to HR administration and payroll as directed by managers

Skills
• Excellent oral and written communication ability in English and Vietnamese
• Reasonably strong skill in the provision of services to clients
• Ability to use MS Office, Windows and especially Excel software
• Reasonably strong ability to solve problems, organize, and provide service to clients under special circumstances.
• Dependable and accurate; with effective problem-solving skills and ability to work as a good team player

Educational Background
• Degree from a university or vocational college, or job experience providing similar skills
• Specialization in HR or economic background, highly well come applicants with a background in HR and accounting.

Experience
• Applicants with 3-5 years of experience working in a foreign-invested enterprise or those with experience of HR work will be preferred

Working Relations
• Maintain good relations between departments to resolve client problems
• Effectively communicate with both internal and external clients
• Develop communication and working relationship with Supervisor

Benefit:
+ Lương tháng 13 (13th-month salary)
+ Annual company trip
+ Full contribution of Social Insurance
+ 12 days of annual leave and 6 days of sick leave per year

- Attractive salary and bonus, 13th month salary
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Annual company trip, 12 days of annual leave and 6 days of sick leave per year

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