HR Admin Clerk
Mức lương: 1-3 triệu
Đã hết hạn nộp hồ sơ - 100 lượt xem
Ngày cập nhật: 10/09/2019
Thông Tin Tuyển Dụng
Mô tả công việc
A. General purpose of the position:
Provide HR administrative assistance for FV staff, including:
- Work permit, visa, residence card application, residence registration and other administration procedures for foreigners
- Be in charge of air tickets, hotel booking, per diem, travel insurance for staff’s business trip, conference, training, annual home leave, relocation …
- Manage FV training room/ meeting room
- Order stamp & manage all stamp provided to staff
- Provide taxi service & report taxi expense to Finance department
- Other HR administrative services: employment certificate, residence certificate, employee name badge …
B. Key duties and responsibilities:
1. Work permit application and extension
- Provide instruction of personal document preparation to foreigner staff including personal document list, authentication & legalization procedure guidelines
- Assist French staff in document authentication & legalization
- Submit work permit application documents to Dolisa
- Update & follow up work permit validation date for extension
2. Visa/ residence card application and extension for foreigners or FV staff on oversea business trip
- Submit residence card application documents to Immigration Office
- Coordinate with Agency to apply visa for foreigner staff and staff’ family members
- Update & follow up visa/ residence card validation date for extension
3. Air ticket, hotel booking per diem, travel insurance for staff’s business trip, conference, training, annual home leave, relocation
- Book air ticket via designated agency
- Book hotel for staff on business trip, training, conference according to FV standard
- Instruct staff to get reimbursement in case they book hotel, air ticket by themself
- Facilitate staff to get per dime
- Buy travel insurance
4. Administrative preparation for new staff
- Take & manage all staff’s photo
- Issue name badge to new staff
- Provide new badge to staff in case staff change position/ department, is promoted or lost old name badge …
- Collect name badge from termination staff
5. Residence registration for foreigners who are living in FV housing complex
- Prepare & submit residence registration document to Tan Phu Ward Police for foreigner staff who are living in housing complex
- Update & manage foreigner’s residence registration list
- Provide monthly report to Tan Phu Ward Police
6. Order stamp & manage all stamp provided to FV staff
- Provide instruction to other departments on how to raise a stamp request
- Order stamp as request
- Manage all stamp provided to staff
- Monthly expense report to Finance & Accounting
7. Taxi service management
- Provide taxi card to staff & other departments
- Provide pick up service for Head Department, key persons, expat candidates
- Manage taxi card, checking taxi expenses & process payment to taxi providing company
8. Other HR services
- Provide employment certificate to staff for personal purposes such as visa application, banking,
- Prepare introduction letter for HR staff to work with authorities and externals
- Coordinate with other departments in booking & using training/ meeting rooms
- Distribute internal magazines & communication documents
- Coordinate with related departments to prepare and send condolence flowers & money to related staff
- Provide administrative assistance for HR staff in document notarization as request
9. System development
- Make proposal on development of HR administrative service data management system
- Develop policies and procedures on HR administrative services
- Update related law system
10. Other administrative support
- Perform other tasks as requested by Line Manager
- Back up other team members
Provide HR administrative assistance for FV staff, including:
- Work permit, visa, residence card application, residence registration and other administration procedures for foreigners
- Be in charge of air tickets, hotel booking, per diem, travel insurance for staff’s business trip, conference, training, annual home leave, relocation …
- Manage FV training room/ meeting room
- Order stamp & manage all stamp provided to staff
- Provide taxi service & report taxi expense to Finance department
- Other HR administrative services: employment certificate, residence certificate, employee name badge …
B. Key duties and responsibilities:
1. Work permit application and extension
- Provide instruction of personal document preparation to foreigner staff including personal document list, authentication & legalization procedure guidelines
- Assist French staff in document authentication & legalization
- Submit work permit application documents to Dolisa
- Update & follow up work permit validation date for extension
2. Visa/ residence card application and extension for foreigners or FV staff on oversea business trip
- Submit residence card application documents to Immigration Office
- Coordinate with Agency to apply visa for foreigner staff and staff’ family members
- Update & follow up visa/ residence card validation date for extension
3. Air ticket, hotel booking per diem, travel insurance for staff’s business trip, conference, training, annual home leave, relocation
- Book air ticket via designated agency
- Book hotel for staff on business trip, training, conference according to FV standard
- Instruct staff to get reimbursement in case they book hotel, air ticket by themself
- Facilitate staff to get per dime
- Buy travel insurance
4. Administrative preparation for new staff
- Take & manage all staff’s photo
- Issue name badge to new staff
- Provide new badge to staff in case staff change position/ department, is promoted or lost old name badge …
- Collect name badge from termination staff
5. Residence registration for foreigners who are living in FV housing complex
- Prepare & submit residence registration document to Tan Phu Ward Police for foreigner staff who are living in housing complex
- Update & manage foreigner’s residence registration list
- Provide monthly report to Tan Phu Ward Police
6. Order stamp & manage all stamp provided to FV staff
- Provide instruction to other departments on how to raise a stamp request
- Order stamp as request
- Manage all stamp provided to staff
- Monthly expense report to Finance & Accounting
7. Taxi service management
- Provide taxi card to staff & other departments
- Provide pick up service for Head Department, key persons, expat candidates
- Manage taxi card, checking taxi expenses & process payment to taxi providing company
8. Other HR services
- Provide employment certificate to staff for personal purposes such as visa application, banking,
- Prepare introduction letter for HR staff to work with authorities and externals
- Coordinate with other departments in booking & using training/ meeting rooms
- Distribute internal magazines & communication documents
- Coordinate with related departments to prepare and send condolence flowers & money to related staff
- Provide administrative assistance for HR staff in document notarization as request
9. System development
- Make proposal on development of HR administrative service data management system
- Develop policies and procedures on HR administrative services
- Update related law system
10. Other administrative support
- Perform other tasks as requested by Line Manager
- Back up other team members
Yêu cầu ứng viên
1. Qualification: College graduate, university degree is referable
2. Experience: At least 2 year experience in the same position
3. Skills and knowledge:
- Good at communication, relationship building & problem solving skill
- Having knowledge of all HR administrative related law, regulations, especially regulations related to foreigners
- Good at document management
4. Foreign language(s): Good at English (speaking & writing)
2. Experience: At least 2 year experience in the same position
3. Skills and knowledge:
- Good at communication, relationship building & problem solving skill
- Having knowledge of all HR administrative related law, regulations, especially regulations related to foreigners
- Good at document management
4. Foreign language(s): Good at English (speaking & writing)
Quyền lợi được hưởng
- 13th salary
- Vietnamcare Insurance
- 15.5 Annual leave
- Vietnamcare Insurance
- 15.5 Annual leave
Cách thức ứng tuyển
Hồ sơ theo yêu cầu của nhà tuyển dụng khi liên hệ trực tiếp
Giới thiệu về công ty
FV HOSPITAL
6 Nguyen Luong Bang St., Tan Phu Ward, Dist. 7
Người liên hệ: Recruitment Team
6 Nguyen Luong Bang St., Tan Phu Ward, Dist. 7
Người liên hệ: Recruitment Team
FV Hospital is an international standard general hospital located in Saigon South, just 15 minutes from the centre of Ho Chi Minh City, offering a wide range of medical and surgical services, all under one roof. We are equipped throughout with the latest medical technology to care for patients from ...Chi tiết
FV Hospital is an international standard general hospital located in Saigon South, just 15 minutes from the centre of Ho Chi Minh City, offering a wide range of medical and surgical services, all under one roof. We are equipped throughout with the latest medical technology to care for patients from consultation and diagnosis through to the completion of treatment. We currently attend to over 150,000 patients a year, utilising one or more of our 30 specialised departments. Staffed with around 20 expatriate doctors, most of whom come from France but also America, Belgium and Korea, and with 80 Vietnamese doctors, most of them trained overseas, often in France- FV Hospital, which opened its doors in March 2003, has gained a reputation as a premier location for international quality healthcare in Vietnam. With international health care standards, it comes as no surprise that FV Hospital, the first hospital in Vietnam accredited by the HAS (the French Accreditation Agency) is quickly becoming the first choice for both local and international patients alike. Join the FVH Team. Enjoy the advantage of having a prestigious job in the most modern hospital facility in Vietnam, with attractive salary and benefits in a professional, friendly and multi-cultural environment. Ẩn chi tiết
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Tìm thêm việc làm
FV HOSPITAL
Địa chỉ: 6 Nguyen Luong Bang St., Tan Phu Ward, Dist. 7
Quy mô: 1.000-4.999 nhân viên
Việc làm tương tự
HR Admin Clerk
Mức lương: 1-3 triệu | Hạn nộp hồ sơ: Đã hết hạn nộp hồ sơ