[HEINEKEN] Accounts Officer (AP) - Talent Pool

Reporting to: Accounting Team Leader
Base: Hanoi

Position Summary:
To perform Purchase to Payment (PtP) activities which include processing all received invoices and manage queries and exceptions for Purchase to Pay for the Company (OpCo) and/or performing payments processes for Purchase to Pay for the assigned OpCo, in accordance with Heineken process standards, policies and objectives, in order to achieve the agreed performance objectives (PPIs) and service levels and strictly comply with the compliance obligations of the OpCo.

Perform Record to Report processes which include completing recurring entry and posting sheets, check and solve issues in GL postings, petty cash payments, counting of petty cash and reviewing line items in the general ledger. These processes should be completed for the assigned OpCo, in accordance with Heineken process standards, policies and objectives, in order to achieve the agreed performance objectives (PPIs) and service levels.

Key Responsibilities:
1. OPERATIONS FOR PTP: Delivery of the PPIs and Service levels defined with optimal development and execution of all day to day operations. Swift and sufficient resolution and answers to queries that have arisen
- Assume responsibility for the completion of the following processes:
o Check expense claims against Tax rules and regulations
o Release and archiving expense claim for payment
o Requesting additional information from employees
o Escalations disputes as necessary to Purchasing or HR
o Check and release oversea payment
- Develop and maintain successful working relationships with suppliers, employees, HGSS and other key stakeholders
- Consistently adhere to OpCo, local, Global and HGSS guidelines, policies and regulations including Tax, Travel and Expenses, Purchase to Pay etc

2. OPERATIONS FOR RECORD TO REPORT (RTR) AND TAX: Delivery of the PPIs and Service levels defined with optimal development and execution of all day to day operations
- Complete the following processes
o Determine and complete recurring entry
o Determine and complete posting sheet
o Document Management system/knowledge management
o Check and solve issues in GL postings
o Enter cost accruals calculation and GL posting proposal
o Check balance sheet accounts
o Review line items in General Ledger and determine and perform corrective actions
- WHT declaration
- Develop and maintain successful working relationships with suppliers, employees, HGSS and other key stakeholders
- Consistently adhere to OpCo, local, Global and HGSS guidelines, policies and regulations for areas including Tax, Record to Report etc

3. OPERATIONS FOR PETTY CASH: Delivery of the PPIs and Service levels defined with optimal development and execution of all day to day operations
- Complete the following processes:
• Counting of petty cash
• Provision of accurate petty cash statement
• ¬Petty cash payments
- Develop and maintain successful working relationships with suppliers, employees, HGSS and other key stakeholders
- Consistently adhere to OpCo, local, Global and HGSS guidelines, policies and regulations for areas including Tax, Record to Report etc

4. OPERATIONS FOR FIXED ASSETS: Delivery of the PPIs and Service levels defined with optimal development and execution of all day to day operations
- Complete the following processes:
o Disposal/scrapping/complete depreciation – determine the actions and complete form
o Creation/update/activation- fill in FA form
o Fixed Asset transaction, documentation and report
- Develop and maintain successful working relationships with suppliers, employees, HGSS and other key stakeholders
- Consistently adhere to OpCo, local, Global and HGSS guidelines, policies and regulations for areas including Tax, Record to Report etc

5. COMPLIANCE: Reliability and alignment of the financial processes with OpCo and HGSS regulatory and tax requirements, and group policies and procedures
- Ensure compliance with OpCo and HGSS regulatory and tax requirements by following guidance provided by the HGSS
- Support internal/external audits by preparing information as and when requested

6. SERVICE MANAGEMENT: Effective response to HGSS queries and on time resolution of service performance issues contributing to high levels of customer satisfaction
- Respond to queries from HGSS via e-mail/telephone in alignment with service management processes
- Identify issues and use the agreed escalation route in a timely manner if an issue should arise
- Provide proactive, quality service in alignment with service management standards and Service levels

7. LEAN AND STANDARDIZATION: Contribute to standardization agenda and continuous improvement
- Perform activities consistent with standard processes
- Contribute to continuous improvement by proposing ideas and applying any agreed changes to processes

8. PERSONAL DEVELOPMENT: Realization of the targets defined in the Personal Development Plan
- Drive his/her own personal development in functional competencies and business knowledge by creating, agreeing and implementing his/her Development Plan

- University degree, major in Finance, Accounting, Management or related subject
- PtP and RtR such as Travel & Expenses, Petty Cash payment and Fixed Asset experience is desirable
- Good interpersonal skills, ability to effectively manage the relationship with Finance Teams and the HGSS
- Strong collaborative skills in working with different cultures
- Good understanding of ERP Accounting Systems (SAP, Oracle)
- Working knowledge of Microsoft Office packages
- Good communication skills and working usage of English

- Competitive salary and attractive bonus
- Social Insurance, Health Insurance and Unemployment Insurance according Labour Law
- 18 days for annual leave

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