General Administration Supervisor

FINANCE FUNCTION

• Maintain up to date and accurate records of financial accounting (general expenses, investments, fixed assets, expenses claim, etc) for both Hanoi & HCMC office in coordination with external accounting company.
• Ensure compliance with the company’s policy (approval lines, signature, etc) in all transactions.
• Manage receivables and payable arising from business transactions with all 3rd party vendors/customers including employees
• Manage e-banking system including creating transactions and administration.
• Documentation of vouchers and filing.
• Handle administrative matters in the accounting part and ad-hoc duties for finance related topics

ADMIN FUNCTION

• Manage company seal and legal document.
• Travel arrangement for employees
• Office expenses management (Office rental, cleaning service, etc)
• Sales and Customer Service support and coordination related to prepare sales contract, process order and follow up with customers for delivery and invoicing.
• Coordinate with Logistics company in import/export process of Robot /Spare parts and other shipment.
• Weekly sales and service reporting
• Coordinate with Regional IT on office IT issues.
• Being the first contact with external parties (lawyer, local government, recruitment agencies, external accounting company, local banks, etc).

HR FUNCTION

• Handle monthly payroll and pay slip for both Hanoi and HCM offices in coordination with external accounting company.
• Support Regional HR in recruitment, staffing, onboarding and other related procedures.
• Maintain HR profile to ensure compliance with company’s policy.
• In charge of local HR procedures (Social insurance, labor union, PIT code & dependents register, etc).

OTHERS

• Other supporting tasks as assigned by Manager

The duties might be changed by the management of the company depending on project needs.

• Degree in BA/Accounting/Finance/ Economics or relevant.
• 3+ years of related working experience.
• Good communication skills in English at a competent business level
• Good communication skills in dealing with local government, customers and other stakeholders.
• Good understanding of local requirements.
• Good competencies in Word, Excel, PPT.
• Experience in an Accounting software is an advantage (e.g: Business One, SAP or other similar systems).

- Performance bonus
- Health insurance
- 13th month salary

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