General Admin (Working At District 7)

* STATEMENT OF PURPOSE
(A brief description of why the job exists and what is expected of it to achieve)
• Assist Manager for the overall office management such as subcontractor management, office supply to new hires, transportation arrangement...
• Deploy some HR admin jobs including recruitment, C&B, induction… in accordance with company’s strategy/policy and local labour code

* KEY CHALLENGES
(Describe the most challenging and complex aspect of the job)
• Multi- tasks
• Deadline pressure and services quality.
PORTFOLIA (I)

* PRIMARY RESPONSIBILITIES
HR
• Deploy and maintain HR database and admin things.
• Prepare and submit all documents, reports to Labour Department; Social and Health Department on time.
• Handling staff profiles, filing HR documents.
• Handling of staffs welfare & benefits, compensation.
• Assist in Recruitment, Training,… arrangement and recording.
ADMIN MANAGEMENT
• Preparing PR/PO and monitoring administration expenses for company and solicit quotes and submitting invoices for payments.
• Ensuring office equipment and assets are well managed and properly used
• Ensuring office is clean and in working order
• Arranging uniform, name card, office supply for new hires
• Working on resident card, work permit application for General Manager
• Being in charge of logistic for company events (car rental, meals and hotel booking)
• Managing company drivers/ Company car errands
• Admin budget controlling
SPECIFIC RESPONSIBILITIES
• Assist in developing internal communication strategies and processes to keep projects, programs, and/or departments informed on critical HR issues, policies and procedures.
• Maintain an up-to-date organization chart for Regional HR as a whole company.
• Assist for new employees and the procedure of employees’ exit and set up the presentation of orientation programs for the newcomers.
• Organize and participate in the activities of company (event, party, outing).

* PORTFOLIA (II)
PRIMARY RESPONSIBILITIES
• Take care the administration functions: security, transportation, cleaning, and office supplies.
• Take care General admin of company and support/assist to section admin.
SPECIFIC RESPONSIBILITIES
• To supervise and evaluate performance of office and cleaning team
• Handle administrative works of the office, in charge monthly checking & payment for signed contract supplier such as: uniform, telephone, mobile, internet, courier, stationaries, subcontractor…
• Purchasing: Purchase all company assets and supplies necessary for daily operation
• Stationary: to handle the ordering, issuing and stock control of all stationary requirements, including business cards and other general administration items.
• Manage printer, photocopier, access card machine and other office equipment.
• Monthly check of conditions in all office facilities and propose to repair or changing
• Handling, listing, physical counting, maintenance, transfers & disposals of all assets.
• Manage motorbike/car parking, taxi card.
• Manage the company cars, coordinate and arrange car usage for all departments, monitor the maintenance schedule and monthly gas control.
• Arrange travel, air ticket booking and lodging accommodation for staff, visitor.
• Reconcile the monthly billing statement, raise PO and ensure to liquidate the payment in the respect of timeline.

* KEY PERFORMANCE INDICATORS
(Reflect organisation or department’s goals/objectives, quantifiable and measureable in characteristic)
• Manage the companies’ facilities ( showroom, workshop, office, servers, office equipment/system ) with high standard of security, maintenance and up-keeping.
• Manage staffs welfare and benefits for high staff morale.
• Manage staffs uniform and dressing for high standard of appearance and corporate image.
• Manage staff database/ profile/ EHR

A) EDUCATION LEVEL College/ University
B) YEARS OF EXPERIENCE 3 years in Admin field
C) PERSONAL ATTRIBUTES Team work, honest, Work Hands-on
D) CAPABILITIES & SKILLS MS Office, Good command in English, Time management, result oriented, communication skill, problem solving skills, planning and organization skills, transparent.

- Competitive salary and bonus
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Professional, dynamic working environment

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