General Accountant

Primary Function:
Responsible for ensuring completeness of purchase related documentations submitted by suppliers in Vietnam and the timely transmittal of invoices to Corp. Accounting (RGFC Philippines) for immediate posting of vendor invoices and payment processing in the SAP System. This position is also responsible for monitoring financial cost reports, timely processing of invoice and payment to vendors, reviewing and validating SAP reports submitted by Corp. Accounting (RGFC Philippines), analysis of financial statements, and ensuring compliance to Vietnam government tax requirements.

Major Responsibilities:
1. Completes, reviews, and submits the vendor master data request form to Corp. Accounting (RGFC Philippines) for new vendors to be created in the SAP system or if there are changes to vendor information. The following data are relevant to updated on a periodic basis:
a. Change in Vendor Address
b. Contact information – Telephone numbers, FAX numbers, Email Address
c. VAT/TIN Registration numbers
d. Applicable withholding tax if any
e. Payment details
f. Payment methods (e.g. wire transfer, checks, etc)
g. Payment Terms
2. Monitors purchase related documents to ensure that all required documentation are collated prior to sending to Corp. Accounting (RGFC Philippines) for SAP Processing. The following (but not limited to the list of pertinent documents) are required to be validated:
a. Purchase Order (PO) copy of the supplier upon receipt of physical goods
b. Delivery receipt (DR) from supplier upon receipt of physical goods
c. Commercial/Supplier Invoice (CI/SI) for billing processing
d. Original receipt (OR) for vendor/supplier down payment
e. All other supporting documents any of the above identified primary documents. (i.e., bill of lading, freight invoices, broker’s invoices, insurance invoices, etc.)
3. Monitors vendor payment due dates and initiates follow up for invoices that are not yet posted.
4. Ensures completeness of documentation related to import transactions of new machineries to be purchased by RBC-Vietnam.
5. Prepares Payment request form (PRF) for NON PO Based invoices and submits to required approvers to facilitate billing processes.
6. Sends scanned copy of approved Payment request form (PRF) to Corp. Accounting (RGFC Philippines) for NON-PO Based invoice processing in the SAP system.
7. Ensures complete and valid billing documents (primary and supporting) are scanned and sent via email to Corp. Accounting (RGFC Philippines) for posting in SAP on time and within the boundaries of the service level agreement. (Delay in transmittal of documents for posting in SAP System signifies delay in vendor invoice and payment processing.)
8. Safe keeps physical documents for future reference. Physical documents are retained based on the established Document Management Policy.
9. Reviews Payment Summary Form sent by Corp. Accounting (RGFC Philippines) and ensures correctness of payment details. NOTE: For vendors paid via wire/bank transfer, SAP Payment summary form is issued by Corp. Accounting (RGFC Philippines) to Accounting Supervisor (VNM).
10. Monitors acquisition of physical assets, movements, and depreciation and updates asset inventory tag number.
11. Completes, reviews, and submits the Asset Master Data Request form to Corp. Accounting (RGFC Philippines) for any new asset acquisition, changes to asset master, and deletion of asset master record in SAP system.
12. Completes, reviews, and submits Asset Movement form for asset transfers, retirement with sale and retirement without sale/income to Corp. Accounting (RGFC Philippines) for posting in the SAP system.
13. Requests from Corp. Accounting (RGFC Philippines) relevant periodic reports from SAP System for analysis (e.g., Vendor Due List, Accounts Payable Balances and Line items, Cost Center actual expenses posted, Asset balances, Depreciation postings, Internal Order balances actual vs Budget reports, Financial Statements – Segment Reporting, Profit center Income Statement, Profit center Balance Sheet, etc).
14. Reviews monthly budget monitoring report per department.
15. Summarizes company expenses and prepares monthly cost analysis report.
16. Prepares and reviews consolidated annual financial statement (balance sheet and income statement).
17. Prepares Financial Statements – Tax reporting and submits to internal auditor/ 2nd VP CPSES for review.
18. Checks monthly summary of taxes and prepares accounting reports required by Vietnam government offices.
19. Coordinates with external auditors and internal revenue agencies of Vietnam.
20. Recommends improvements in accounting systems and policies.
21. Encodes movements of petty cash and bank transactions into the Accounting system.
22. In-charge preparation of supporting documents for Export, ingredient listing to get the CO.
23. Performs other related tasks that may be assigned from time to time.

- Graduate of BS Accountancy, Business Administration or any related course.
- With at least 3 years related work experience.
- Good English.

- The 13th month salary

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