Front Office Staff

*Address: 28 Phan Dinh Giot St., Ward 02, Tan Binh Dist, Ho Chi Minh City, VietNam

A. Purpose: To manage the Reception services, creating and maintaining a sound office environment through high standard of general office administrative services and support general administrative services

B. Job Description:
- Collect information & book lunch/ dinner for staffs everyday
- Coordinate with all departments (es account managers) to welcome guests and provide prompt guidance / support to inquiries of customers/ employees/ suppliers...
- Answering screening and forwarding incoming phone calls
- Direct visitors to the appropriate person and office
- Receive, sort and distribute daily deliveries, DHL
- Maintain front office security/ tidiness by following safety procedures and controlling access via the reception desk
- Update calendars and schedule meetings (management schedule & the Chairman’s schedule book). Assist Chairman’s family.
- Arrange travel and accommodations for Group’s employees for biz trip (booking air ticket, hotel…) & support customers/ partners/ suppliers (if any)… Control travelling schedule of Group’s people
- Coordinate with drivers to arrange car for internal & external demand
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
- Keep updated records, files and maintain data bases such as mailing lists, extension.
- Manage meeting room
- Take up other duties as assigned

*Salary and Bonus Range
- Salary: Negotiable
- Labor insurance
- 12 days annual leave

- Proven experience as front desk representative, agent or relevant position
- Familiarity with office machines (e.g. fax, printer etc.)
- Knowledge of office management and basic bookkeeping
- Proficient in English (oral and written)
- Excellent knowledge of MS Office (especially Excel and Word)
- Strong communication and people skills.
- Good organizational and multi-tasking abilities.
- Problem-solving skills.
- Customer service orientation
- Well-looking

- Bonus by individual ability and company’s profit
- Social insurance, health insurance, unemployment insurance and other benefits
- Dynamic and sociable working environment

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