Front Office and Administrative Assistant

Reception and Administration tasks
• Maintain / control office machines and bulletin board
• Maintain Company contact list, email, phone, staff birthday and update monthly
• Compose regulations / memo that related to Main office, Admin
• Monitor phone and hand-phone expenses monthly and send report to Accounting.
• Guest welcoming, meeting arrangement, and accommodation
Attendance record and annual leave for staff
• Check daily attendance
• Follow up annual leave
Transportation, Taxi and house usage coordination
• Car contract handling.
• “Car request” processing and coordinate and arrange car usage effectively
• Checking transport route/distance, toll fee and petrol
• Process transportation expenses payment procedure.
• Control and monitor taxi use properly
Support HR functional task
• Visa extension, Work permit and support other legal documentation.
• Hotel / Accommodation (staff and expats)
• Payment procedure for Expenses of Office
Employee relationship & company activities/ event
• Organize all company activities/ events (Year End Party, Company trip,…)
Other administration work
• Purchase things for Depts.
• Office security, office cleaning, office decoration

Education / Experience
• Female, good-looking
• College/ University degree
• Have over 2 years of experience in Admin at foreign company
• Must be Fluent in English
• Able to work under high pressure

Specific Skills
Functional skills:
• Writing skills and excellent in time management
• Administration Skill & Interpersonal Skill
• Very good communication skill (both Vietnamese and English)
Behavioural Competencies:
• Well organised and a problem solver
• Excellent interpersonal and communication skills, a team player
• Ability to work under pressure as well as multi-task

- 13 month salary, performance bonus twice per year
- 24/4 insurance, health care insurance
- 14 annual leave days/year

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