Facilities Coordinator

- Reporting in to Senior Facilities Manager
- Handles receptionist duties
- Creates work requests and feedback through BIG system
- Monitors and dispatch incoming work requests till work has been completed
- Manage daily booking of meeting rooms and event spaces
- Monitors the meeting room bookings to ensure set ups/cleaning takes place in a timely manner
- Support in pre-event checks to ensure venue is ready for event
- Support in post-event checks to ensure venue is reset to original state
- Support activities and programs rolled out by facilities management team
- Perform after-hours and weekend duties
- Take accountability and ownership of Workplace Safety & Health (WSH) standards and outcomes in building up a Safety Culture
- Any other duties as required and assigned by the Senior Facilities Manager

Additional Job Scope
- Conduct daily inspections and ensure it is uploaded to Fusion
- Ensure all equipment and workstations/caddies/pedestals are in working order.
- Liaise with Building Management pertaining to any landlord-related issues
- Liaise with Building Management pertaining to any guest/group visits
- Manage vendors/contractors to ensure works are done in a timely manner and vendors areproperly briefed through toolbox talk and completion of PTWs
- Create monthly reports, which monitors spending vs budget allocated for various areas:- Utilities, Janitorial, Stationary, Pantry, Electricity, Visitor Figures, Recycling
- Monitors and update the PPMs on a monthly basis
- Be part of the main committee involved during Fire Drills, participate in Table Top Exercise with the Building Management
- Oversee ad-hoc projects when required (eg: RICOH Streamline implementation, artwork installation, Digital Experience Trainings)
- Work closely with Corporate Security to raise/solve any issues pertaining to RES (eg: visitor management system, door lock failure)
- Complete and upload an Incident Report on Fusion when necessary
- Manage quotations, raise POs and update Yardi accordingly to assist with budget reforecast
- Clear emails on query and question from vendors and finance
- Deal with courier services and dispatch items
- Requesting quotation for new assets (3 quotation) – printer; coffee machine; projector
- Maintain and replace Facilities Coordinator
- Conduct yearly fire extinguisher checks
- Dealing with vendors to order product or deal with payment
- Dealing with vendors on any FM related issue (i.e. door; fountain; down lights)
- Apply building access card for new staff; replace if stolen or broken
- Disposal of Asset – Printer; fax; laptops; accessories; server parts

- Working requirements will be discussed during interview.

- Salary and bonus in accordance with the company
- Insurance policy in accordance with the company
- Paid leave policy in accordance with the company

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