Executive Secretary Cum HR Supervisor
Mức lương: 20-25 triệu
Đã hết hạn nộp hồ sơ - 95 lượt xem
Ngày cập nhật: 18/09/2019
Thông Tin Tuyển Dụng
Hình thức làm việc: Toàn thời gian
Chức vụ: Nhân viên
Ngành nghề: Hành chính/Văn phòng, Nhân sự, Marketing/Quảng cáo
Mô tả công việc
ROLE:
As the Personal assistant (PA) to CEO cum Admin Assistant, you will work as a personal secretary and administrator in a well-organized and timely manner to assist the CEO and manage the daily HR/Admin tasks assigned by HR manager. You will aid the management of the team and the projects under direction of CEO. Your main role is to provide support and create balance at all times and throughout the scope of the project, all the while under direct supervision of the CEO. Important to the success of this position will be the ability to transmit all instructions into detailed briefs and plans and to deliver these instructions to the right recipients in due time and manner. Additionally, working in HR/Admin department requires great deal of patience, carefulness and being attentive to detail. Also integral will be your ability to follow up with the recipients to ensure each task is done on time as targeted.
RESPONSIBILITIES:
Personal Assistant Responsibilities:
• Assisting the CEO in day-to-day activities including internal coordinating and external collaboration from initiation to execution.
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive.
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and client.
• Miscellaneous tasks to support their manager.
• Weekly sales report.
• Set up meeting in CRM.
• Follow up CEO pending sales contract.
• Follow up Patrick communication to client via Email.
HR and Admin duties:
• Provide job candidates by screening, recording, testing applicants; maintaining personnel records.
• Administer employee profiles, finger-print, social, health and unemployment insurance support.
• Maintain human resources records by recording new hires, transfer, terminations, changes in job classifications, merit increases; tracking vacation, sick, other leaves.
• Manage the Work Permit application and TRC for expat staffs under instruction of HR
• Manage the payment for fixed cost bills, bank transaction for daily/monthly expense in cooperation with General Accountant.
• Other back-office tasks assigned by management.
Salary range around VND 18M -> VND 22M
As the Personal assistant (PA) to CEO cum Admin Assistant, you will work as a personal secretary and administrator in a well-organized and timely manner to assist the CEO and manage the daily HR/Admin tasks assigned by HR manager. You will aid the management of the team and the projects under direction of CEO. Your main role is to provide support and create balance at all times and throughout the scope of the project, all the while under direct supervision of the CEO. Important to the success of this position will be the ability to transmit all instructions into detailed briefs and plans and to deliver these instructions to the right recipients in due time and manner. Additionally, working in HR/Admin department requires great deal of patience, carefulness and being attentive to detail. Also integral will be your ability to follow up with the recipients to ensure each task is done on time as targeted.
RESPONSIBILITIES:
Personal Assistant Responsibilities:
• Assisting the CEO in day-to-day activities including internal coordinating and external collaboration from initiation to execution.
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive.
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and client.
• Miscellaneous tasks to support their manager.
• Weekly sales report.
• Set up meeting in CRM.
• Follow up CEO pending sales contract.
• Follow up Patrick communication to client via Email.
HR and Admin duties:
• Provide job candidates by screening, recording, testing applicants; maintaining personnel records.
• Administer employee profiles, finger-print, social, health and unemployment insurance support.
• Maintain human resources records by recording new hires, transfer, terminations, changes in job classifications, merit increases; tracking vacation, sick, other leaves.
• Manage the Work Permit application and TRC for expat staffs under instruction of HR
• Manage the payment for fixed cost bills, bank transaction for daily/monthly expense in cooperation with General Accountant.
• Other back-office tasks assigned by management.
Salary range around VND 18M -> VND 22M
Yêu cầu ứng viên
EDUCATION, SKILLS QUALIFICATION:
• Bachelor Degree in Business Development, Marketing or Project Management.
• Practical working experience in project management and execution.
• Excellent communication skills in English, both written and oral.
• Online marketing experience is valued.
• Hard working attitude with the ability to focus effectively on both forms and substance.
• Positive attributes such as maturity, structure, organization, trustworthiness, reliability, caution and patience.
• Demonstrated experience in planning, organizing and executing projects of varying complexity and delivering them within specified timeframes and budgets.
• Experience in process development, evaluation and implementation is valued.
• Vast general knowledge/cultural experience in a variety of subjects to sustain meaningful conversations with a large range of stakeholders.
• The capacity to persuade, negotiate and sell when needed.
• The capacity to listen well and keep necessary information confidential.
• The demonstrated ability to effectively prioritize multiple projects/tasks and to manage effective results and outcomes.
• The ability to manage conflicting situations and to quickly adjust as needed to sustain work flow and to respect set delivery due dates.
• Strong marketing and/or communication experience with the ability to plan and implement a strategic, integrated marketing approach.
• Good knowledge of project management software/practices.
• Excellent writing skills and attention to details is a must.
REPORTING LINE: CEO
CONTRACT TERMS (FULL TIME):
• Working Hours: 8:00 a.m. to 5:30 p.m. with a 1 hour and 15 minutes lunch break, five days a week (Monday through Friday).
• Holidays: 12 days + national holidays
• Bachelor Degree in Business Development, Marketing or Project Management.
• Practical working experience in project management and execution.
• Excellent communication skills in English, both written and oral.
• Online marketing experience is valued.
• Hard working attitude with the ability to focus effectively on both forms and substance.
• Positive attributes such as maturity, structure, organization, trustworthiness, reliability, caution and patience.
• Demonstrated experience in planning, organizing and executing projects of varying complexity and delivering them within specified timeframes and budgets.
• Experience in process development, evaluation and implementation is valued.
• Vast general knowledge/cultural experience in a variety of subjects to sustain meaningful conversations with a large range of stakeholders.
• The capacity to persuade, negotiate and sell when needed.
• The capacity to listen well and keep necessary information confidential.
• The demonstrated ability to effectively prioritize multiple projects/tasks and to manage effective results and outcomes.
• The ability to manage conflicting situations and to quickly adjust as needed to sustain work flow and to respect set delivery due dates.
• Strong marketing and/or communication experience with the ability to plan and implement a strategic, integrated marketing approach.
• Good knowledge of project management software/practices.
• Excellent writing skills and attention to details is a must.
REPORTING LINE: CEO
CONTRACT TERMS (FULL TIME):
• Working Hours: 8:00 a.m. to 5:30 p.m. with a 1 hour and 15 minutes lunch break, five days a week (Monday through Friday).
• Holidays: 12 days + national holidays
Quyền lợi được hưởng
- Reasonable salary and bonuses based on performance
- Training and have a chance to attend a seminar, sharing from the industry of managing product, team
- Training and have a chance to attend a seminar, sharing from the industry of managing product, team
Cách thức ứng tuyển
Hồ sơ theo yêu cầu của nhà tuyển dụng khi liên hệ trực tiếp
Giới thiệu về công ty
INNOVO JSC/ CITY PASS GUIDE/ #IMHCMC
42/38A Hoàng Diệu, Phường12, Quận 4
Người liên hệ: Ms. Uyên
42/38A Hoàng Diệu, Phường12, Quận 4
Người liên hệ: Ms. Uyên
Innovo JSC is the mother company of Citypassguide.com and #iAMHCMC brands and a small integrated digital marketing and media agency that helps some small to medium organisations grow their business via amplifying their online and offline presence. We specialise in the travel and F&B industry sectors and we work with ...Chi tiết
Innovo JSC is the mother company of Citypassguide.com and #iAMHCMC brands and a small integrated digital marketing and media agency that helps some small to medium organisations grow their business via amplifying their online and offline presence. We specialise in the travel and F&B industry sectors and we work with many of Vietnam’s leading brands choosing Innovo JSC as their marketing partner. Innovo JSC’s hedgehog concept is to be the most credible local content provider, and to ensure a targeted reach through our premium channels for a high return. Our team is a bunch (20) of multicultural, talented professionals with over 60 years of combined experience led by a management team with hands-on experience. Innovo JSC delivers stand-out marketing strategies and campaigns that achieve their objectives and maximise return on investment. www.innovo.vn City Pass Guide is Vietnam’s leading guidebook publisher, we understand the market needs better than anyone else at a key moment in the transformation of Vietnam’s travel industry. Our experience allows us to develop complete solutions for key players looking to effectively reach their target demographics. With our competitive pricing and the strong performance of our packages, there are no comparable competitors in the marketplace. We are already Vietnam’s leading information provider for travellers and residents based in Vietnam. Our travel guides are available in print and online format. The HCMC Resident guidebook and the launched series of City Pass destination maps for Hanoi and Saigon lead the market as well. Our well-established #iAMHCMC Gazette is widely recognised for the quality of its concept, content and design. Our effective email marketing campaigns and large database is currently leading the market to reach middle-class to high-end English speaking Vietnamese and expatriates in HCMC. All this to be an essential resource of credible information for residents, expats and travellers from all over the world. www.citypassguide.com MISSION STATEMENT Citypassguide.com strives to be Vietnam’s most credible information provider for premium travellers and #iAMHCMC does the same for Saigon’s residents. We take the best elements from East and West and we develop sincere, transparent and sustainable relationships. Valuing teamwork, attention to detail, honesty, courtesy, creativity and innovation, Citypassguide.com and #iAMHCMC aims to be inspiring Vietnamese brands with worldwide recognition for the quality of its integrated marketing products and services. CORE VALUES Credible: our information is comprehensive, practical, valid, timely and as objective as possible. Customer focus: we aim to serve them well and to continuously add value to their businesses. Innovation: our goal is to constantly reinvent ourselves and the way we work. Leadership: our cutting-edge creative solutions combine quality, design and flair. Qualitative: our mission is to deliver effective solutions that are tested and proven. Passion: we want to develop insightful and fun content for our audiences. Transparent: our communication is open, honest, courteous and transparent. Ẩn chi tiết
Bạn đang xem tin việc làm Executive Secretary Cum HR Supervisor trong ngành được tuyển dụng tại bởi INNOVO JSC/ CITY PASS GUIDE/ #IMHCMC. INNOVO JSC/ CITY PASS GUIDE/ #IMHCMC đang cần tuyển 0 người nhân sự với hình thức làm việc: Toàn thời gian cố định. Yêu cầu kinh nghiệm Không yêu cầu. Website tìm việc làm timviec24h.vn cập nhật tin Executive Secretary Cum HR Supervisor cách đây lúc 17/10/2019 00:00:00. Người tìm việc lưu ý không nên đặt tiền cọc khi xin việc . Chúng tôi luôn cố gắng đưa tin tức tuyển dụng nhanh và chính xác nhất cho bạn.
INNOVO JSC/ CITY PASS GUIDE/ #IMHCMC
Địa chỉ: 42/38A Hoàng Diệu, Phường12, Quận 4
Quy mô: 25-99 nhân viên
Việc làm tương tự
Executive Secretary Cum HR Supervisor
Mức lương: 20-25 triệu | Hạn nộp hồ sơ: Đã hết hạn nộp hồ sơ