Executive Secretary Cum HR Executive

• Provide a variety of executive support to senior management in regional offices (North Asia) on need basis
• Proactively plan, manage and update executive’s agenda; plan activities ahead and resolve time conflicts with relevant parties; update calendar in responsive matter
• Proactively organize internal and external meeting with appropriate participants, coordinate time and meeting room availability, provide conference bridge and communication protocols, set agenda, arrange AV equipment, remind attendance, and take meeting minutes if needed
• Support travel / accommodation arrangement including prepare and manage trip schedule, book and update flights and transport, hotels, restaurants and meeting place. Proactively contact and remind participants.
• Handle and prioritize all internal and external correspondence (e-mail, letters and business correspondence etc.)
• Handle confidential documents and ensuring they remain secure
• Handle a variety of administrative tasks to enhance the time-efficiency of the Senior Management.
• Facilitate communication and project/program roll-out across teams and regions under management’s guidance
• Perform other duties as assigned by management

Work Experience & Qualification
•Degree holder in Business or equivalent, with formal secretarial training preferred but not essential
• Minimum 5 years of executive secretary or assistant experience supporting senior management in MNC
• Excellent command of spoken and written English, Cantonese and Mandarin;
• Literate in Microsoft office and common mobile phone applications
Competencies
• Maturity and sensitivity to deal with internal organization and external business network complexities
• Able to work under pressure, result oriented, excellent communication skills, self-driven, responsive and detail minded
• Able to build strong relationships with the team, communicate effectively with internal and external parties
Attributes
• Passionate and mission driven
• Strong common sense
• Well organized individual, able to manage multiple tasks and details
• Strong problem-solving skills
• Able to appreciate and enjoy balance between career success and private life satisfaction

- 14-17th payment
- Thinkpad

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