Executive Officer

Effective date: 1st January 2019
Department: Country Director Office
Location: Hanoi office with travels to the fields and internationally as required
Reports to: Country Director
Type of contract: Fixed term/Regular

JOB PURPOSE SUMMARY
Provide necessary development, coordination and implementation of AAV’s special projects, communication activities, supervision of AAV’s Country Strategy Paper VI (2018 _ 2023) programme priority No. 3 and support the affiliation process of AAV in AAI federation.

AUTHORITY
- Has full authority within approved budgets and plans
- Be member of Country Director Department

MAIN AREAS OF RESPONSIBILITY
1. Development, coordination and implementation of AAV’s special projects
- Connecting stakeholders in development, coordination and implementation of AAV’s special projects
- Ensuring that all special projects in charge are implemented in time and with quality, within the budget available
- Monitoring project activities on progress, quality and compliance of stakeholders throughout the project implementation process.

2. Supervision of implementation of AAV’s Country Strategy Paper VI (2018 _ 2023) programme Priority No. 3 (PP3)
- Identifying and proposing to AAV on solutions to implement PP3 as committed in the AAV’s CSP VI, including (but not limited to) selecting the appropriate consultants/partners/subcontractors for activities, designing the programmes and network for full delivery of PP3
- Ensuring the activities are implemented in quality, on schedule, and effectively
- Supporting the partners’ and (sub)contractors’ to fully comply with AAV / AFV regulations
- Liaise with potential donors and stakeholders to ensure the PP3 will be delivered in accordance with the CSP VI.

3. Ensures the quality, consistency of all activities within the domain of communication works in AAV
- Programme priorities are coordinated between different communications works for a smooth and effective implementation.
- Problems or significant issues related to communications works that are identified in learning from field work and community concerns get followed up properly.

4. Carries out external communications
- Press releases and policy briefs as identified by CD Office are well produced.
- Press briefing/meetings/conference/interviews are well organized.
- AAV’s publications including design, translation and printing are undertaken, ensuring quality and adherence to the AAV’s publication and contracting process and guidelines.
- Reports/publications of the organization and different departments are edited and printed on time and with good quality.
- Events/ launch of programmes are carried out according to workplan.
- Films and different audiovisual items are produced with good quality.

5. Liaises, communicates and facilitates networking
- Network of media to support AAV’s activities is established and maintained.
- Active participation in working groups, networks, campaigns locally and internationally is ensured.

6. Contract managements
- Support in ensuring all communication products will follow donor’s and ActionAid’s visibility requirements.
- The printing, communications products and media contracts which related to AAV general Communications are managed.

7. Support the affiliation process of AAV in AAI federation
- Revise and implement Membership Development Plan for AAV/AFV to fulfil the pending issues to become an affiliate of the Federation by 2020
- Participation in relevant tasks assigned is ensured to support the operation of the Aid for Social Protection Program Foundation Vietnam (AFV), the strategic partner of AAV.
- Assistance is provided for the smooth transition of ActionAid Vietnam in the nationalization process.
- Facilitate Board meetings, gathering and interactions with the AAI’s Governance as well as related stakeholders to ensure the smooth relation between AAV’s AFV’s governance and management.

8. Safety & Security
- The Safety and Security Plan, Procedures and guideline by AAI and AAV are followed.
- The safety and security procedures for staff are implemented.
- Risks for staff safety and security are timely reported to Security Focal Person or Head of Department.

9. Others
- Other tasks as assigned by line manager are well performed.

KEY WORKING RELATIONSHIPS
Internal
- Country Director, Executive Coordinator, Executive Assistant, Finance and Admin staff, Program and Policy staff.
- AAV’s AFV Board members and observers, AAI Governance units
- AAI’s stakeholders for special projects
- AAI’s Communication, and related teams

External
- AAV’s partners, NGOs, media and networks
- Ministries, contractors/ sub-contractors for PP3 and Communication

QUALIFICATIONS REQUIRED
Education (Degrees/certificates required)
- Bachelor in Communications, Journalism, social science or related to ActionAid programmes contents

Work experience
- At least 03 years working in development and poverty reduction.
- Experience in working with media and newspapers
- Experience working in NGOs
- Experience in working with government officials, institutions and donors will be an asset.

Technical knowledge/skills
- Expertise on communications events and related organization, media.
- Effective communications and presentation skills
- Proven experience working with social media
- Sound knowledge and experience on poverty reduction and development issues
- Networking and partnership building techniques

Language
- Advanced level of Vietnamese and English

Attitude
- Independent and decisive
- Integrity and supportive
- Open for learning and solutions
- Team work as well as leadership
- Result oriented and Accountable

Adherence to
- Human Rights Based Approach
- Poverty and injustice eradication
- Gender equality

- Competitive salary and bonus
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Professional, dynamic working environment

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