Executive, Import Procurement

Purpose:

*Responsible for purchasing raw materials, packaging material, machinery, equipment, indirect material from oversea, to satisfy internal customers in term of quantity, quality, time frame, cost and after sales service. Improvement of Procurement Operation with the collaboration of other departments to improve KPIs.

Decision-Making
- New delivery schedule but make sure meet the demand of internal Customers
- Propose TCR idea
- Container arrival to factory schedule
- Propose countermeasure for issues

Operating network
External:
- Contact Suppliers for contract/quotation/PO/CoA/CPS/ Others
- Contact shipping lines to know vessel status.
- Contact Forwarder for whole process to deliver shipments to factory on time.
- Contact with Customs

Internal:
D&S
Regional Procurment, Global
Factory warehouse
Finance/Accounting

IMPORT ACTIVITIES: MATERIAL & MACHINERY
1. Supplier contact
PO placing/Negotiating Contract terms/Issuing PO/Collecting CPS/Others requirment: Discontinue, New design of packaging, Compensate, Return, ...
Negotiating quotation, cost break down
Re-arrange schedule to meet conditions of suppliers & production planning.
Negotiating special P/Os such as shorted OLT, move up or down ETA; Additional quantity or cancelled P/O.
Improving suppliers performance
2. Shipment shedule follow up with:
Suppliers: aknowlegement P/O, ETD, ETA including shipping document
Shipping lines: status of vessels after ETD, arrival notes
Forwarder: preparing document, Custome clearance, delivery to Factory
3. Forwarder management
Manage and corporate with forwarder to handle delivery shipments to Factory on time, saving cost including maximize W/H space.
Exchange infomration of the shipments in the fastest way to take action properly.
Together with forwarder to solve problem with Customs.
4. Admin task
Operate SAP on time & accurecy (Contract, PO, GIT, Batch Lot, Lot, maintenance master …)
Sharing neccessary document to right departments such as QA, W/H, A&F (CoA, CPS, Invoices, ....)
New Vendor register/New code register/Contract/Source list
Logical filling document that easy to find, trace back, provide full requirment to internal, external auditors, authorities.
5. Follow up & settle defect materials, block stock & discontinue for minimize cost for both Kao & suppliers
6. Push & follow up with suppliers development schedule of new/improved materials, packaging materials, products to meet 0-batch schedule.
7. Accounting tasks: Royalty fee allocation; Payment request & follow up for advance; Payment request to suppliers, customs including settle all collection by forwarder.
8. Issues resolving
9. Total cost reduction (TCR) activities:
Negotiating price
Find, proposal & carry out new sources or suppliers
10. Internal/External relationship
Support customer satisfaction (D&S/QA/Factory warehouse, Sales, MKT)
Build and maintain good relationship with Supplier/Customs.

IMPORT REGULATION & OTHERS RELATED TO TOTAL IMPORT JOB
11. Update and interpret import regulations and then share, apply

OTHER ASSIGNMENTS FROM THE DIRECT SUPERVISOR
12. Replace others in some specific assignment in his/her absence
13. Other assignments from the direct supervisor

- Education: University graduate
* Job-related experience: Minimum 5 years experiences in SCM function with at least 4 years in Import field, Executive level, rich experiences in Export field is mandatory.Had experience for Tax Liquidation
* Specific knowledge:
Logical thinking, conceptial thinking
Negotiation, Communication skill
* Business understanding:
- Knowledge of concerned raw matetirial & Packaging material
- Good knowledge of Accounting & Finance
- Knowledge of supply chain management, information system
- Other requirements:
High level of integrity with excellent, balanced, independent judgment
High level of human touch
Standarization of procurement job
Determine strategy for improving work processes
Cross-function collaboration
Willing and open to share opinions and ideas within department

- In accordance with company policy

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