Executive Assistant to Vice President of Golf

Scope of Position:
• The Executive Assistant will provide executive-level support to the Vice President of Golf on a day-to-day basis to enable maximization and efficiency of the Vice President’s time management.
• This is a senior Executive Assistant position requiring a high level of professionalism, diplomacy and discretion in handling highly confidential information and material.
• To be the main point of contact between the Vice President and other internal and external communications and departments.

Responsibilities and Accountabilities:
Support the Vice President of Golf in all aspects of executive-level corporate administrative and personal duties, including but not limited to:
• Enhance and maintain the Vice President’s effectiveness by effectively managing daily calendar for the Vice President, arranging meetings, conferences and teleconferences.
• Travel/logistic arrangements for the Vice President in accordance with Company policies and procedures.
• Act as the first point of contact on behalf of the Vice President of Golf in coordinating/dealing with other Hoiana Operators.
• Be an effective liaison between the Vice President and the Department Heads/Managers and all employees within the Golf Club.
• Record of meeting minutes and follow up action points on behalf of the Vice President.
• Create professional power point presentations, create reports, spreadsheets and maintain contact information list.
• Do researchs and surveys as required.
• Implement and maintain the Golf Club’s procedures, make sure it liaise with Hoiana policies and run properly and smoothly.
• Under the Vice President’s direction, ensure smooth and adequate flow of information within the Golf Club to facilitate business operations.
• Coordinate with all related departments to take care of VVIP/VIP guests.
• Conduct Members’ and Golfers’ communications and translation for the Vice President as required.
• Welcome guests by greeting them in person or on the telephone; answering or directing inquiries.
• Coordinate well with related parties in all Golf Club’s events.
• Work on the Golf management software, Handicap software, Tournament software and Tournament scorings to provide assistances relating to Golf Operations to the Vice President.
• Coordinate and assist Golf Commercial Department in procurement of golf Capex and products.
• Act as an office administrative controller to oversee and ensure all facilities are in good condition and maintain professional image of the Golf Club; take care of office supplies, stationary,… to ensure smooth office operations.
• Devise and maintain office filing system.
• Written and verbal translation of English - Vietnamese and vice versa (Chinese is preffered) when necessary.
• Personal errands as required.
Other Duties:
• Comply with all standards of performance, operational policies and procedures in place at Hoiana Shores Golf Club at all times.
• Participate in appropriated internal and external activities to enhance the company’s prestige.
• Perform other relevant duties as directed by the Vice President of Golf.

- Insurance, Training & Development, Salary Review, Annual Bonus, Health Check-up, Travel Opportunity

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