Executive Assistant to Head of School/& VP Academic

Job no: 583432
Work type: Full time - Fixed term/Contract
Location: Vietnam - Ho Chi Minh
Categories: Administration and Executive Support

School of Communication & Design

The School of Communication & Design is committed to providing an international learning environment that encourages cultural awareness, critical thinking, experimentation and, above all, the ability to think differently.

Our students develop the competence, confidence, and professionalism needed for successful careers in communication, design, fashion and film.

The School's close partnerships with industry ensures that our students are equipped with the skills employers are looking for. These include high-level problem-solving skills, effective communication, and the ability to analyse complex situations and engage in critical thinking. For more information see:

https://www.rmit.edu.vn/our-schools-centres/school-communication-design

The role & key responsibilities

Under supervision of the School Manager and Head of School/& VP Academic (Vietnam) the Executive Assistant is responsible for providing essential support through diary management, managing correspondence and documentation, drafting letters and standard communications; ensuring that correspondence and presentations are of a high standard; and assisting the HoS to ensure that actions arising from correspondence and meetings are completed in a timely and appropriate manner.

The Executive Assistant also provides support to designated members of the College and School Executive leadership teams, as well as the Industry School Advisory Board members upon request.

The incumbent will contribute to other tasks that also include local/national/international teleconference and meeting coordination, committee servicing and minute taking, event organisation, travel bookings as well as responding to email and phone enquiries for the HoS/Deputy & VP Academic (Vietnam)

The nature of the position requires regular contact with different sectors within the University and is the first point of contact for people wishing to communicate with the Head of School (HoS) / & VP Academic (Vietnam).It also requires interactions with external agencies, corporations, government officials and staff in other education institutions, as well as broadly across the university globally.

Benefits

Unique opportunity to work within a multi-lingual, multi-cultural environment
Attractive and competitive salary package
Meal allowance VND 680,000; Clothing allowance VND 416,000 gross per month
13th month Tet bonus
Private premium medical insurance
20 days annual leave, 10 days sick leave per annum
Education fee support for staff dependants after a qualifying period

To find out more

For further information about this role, please visit our career site at http://careers.rmit.edu.vn/vn/en/job/583432/executive-assistant-to-head-of-school-vp-academic.

To be eligible for this position you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.

Applications close on October 13, 2019.

Key selection criteria

Tertiary qualifications in relevant fields. Relevant post graduate qualification is desired.
Executive support experience in excess of 5 years to CEO/Senior Executive roles is preferred.
Experience in providing high-level secretarial and administrative support in a university environment or similar large and complex organisation and covering diary and travel management, correspondence, action management, document development and information management.
Demonstrated high level cross-cultural and communication skills, in both written and spoken English and Vietnamese.
Well-developed organisational, interpersonal and negotiation skills and, the proven ability to liaise effectively with a wide range of management, staff and external parties on complex, sensitive and confidential issues, including the ability to draft correspondence of a high standard to internal and external stakeholders.
Well-developed problem-solving skills, with the ability to take the initiative in identifying and pursuing opportunities to improve existing practices and services.
Ability to build and maintain effective and productive relationships with a wide range of groups, both internal and external to the University.
Demonstrated superior knowledge and experience in using computer software such as Microsoft Office suite.
Ability to prioritise tasks and meet deadlines in a demanding environment.

English proficiency requirements

If English is not your native language then you will be required to demonstrate a minimum English language proficiency standard at a BULATS Intermediate level (BULATS score 60), equivalent to IELTS (General) 5.5. RMIT Vietnam will require you to complete a BULATS test to assess your level of English before an offer of employment can be made.

- 13th month salary
- Premium healthcare plan
- 20 days full paid leave per year

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