Executive Assistant To General Director / Foreign Company

Provide administrative and function support for the General Director.

ASSISTANT
- Provide effective assistance to the General Director in his daily work and company management.

- Maintain general filing systems, control all data, information, contact records, document & report...

- Prioritize and manage multiple projects simultaneously, and follow through issues in a timely manner.

- Prepare files, reports, correspondence and other relevant business documentation
Prepare and organize large quantities of paperwork and mail.

- Assist the General Director and other employees in travel planning, includes but not limit to air ticket, accommodation, agenda, payment report, scheduling...
Analyze and organize director’s schedule

- Support the General Director and other employees in working with relevant departments to complete the procedures and processes includes but not limit to work permit, visa & resident permit...

- Support and co-operate with other department to complete well the common work

- Maintain the contact with Vietnamese suppliers and worldwide customers and make sure that we received and transferred all necessary information.

- Visit/Audit some suppliers (Mekong delta, Nha Trang) and follow our team during inspection to get familiarize with the seafood industry in Vietnam.

- Contact with VASEP (Vietnamese Association of Seafood Exporter), NAFIQAD (National Agro-Forestry-Fisheries Quality Assurance Department) and local authorities.


HUMAN RESOURCE
- Responsible for the management of the Human Resource Department, including but not limited to: recruitment, contract management; social/medical /unemployment insurance.


ACCOUNTING
- Oversee all accounting activities to ensure safe, smooth and efficient operations of the company

- Co-ordinate with Payable Accountant to verify and ensure all payments in compliance with statutory regulations as well as internal control procedure

- Issue invoices

PLEASE CONSIDER CAREFULLY BEFORE APPLYING.

- Female

- Graduated from University

- 2 years minimum experience as personal or executive Assistant

- Proficiency in Microsoft office

- Excellent organization skills for filing, taking notes, travel planning, expense report management, processing invoice payments, meeting scheduling…

- Strong ability to communicate fluently in Vietnamese and in English both verbally and non-verbally.

- Good interpersonal skills and highly cooperation. This person will be expected to work with the Executives and in some cases represent General Director.

- Excellent administration skills. Must have the ability to respond to handle difficult or stressful situations with tact and diplomacy.

- Excellent skills in making research and collecting data

- Honest, communicative, confidential, enthusiasm, teamwork as well as independent. Self-discipline. Willing to work overtime with high pressure

- Experience in calendar management skills, including the coordination of complex executive meetings.

- Willing to learn and to be trained

- Have intention of long-term commitment with the company

+ Experience in a Foreign Company is an advantage

+ Experience in seafood is an advantage

Please submit your application letter, updated CV with photo, contact number and copy of relevant Degrees/Certificates.

Only short list of applicant will be contacted


BENEFITS

- Good working environment will be offered to the right candidates.

- Attractive salary, capability will be appreciated according to working results.

- Opportunities to learn about French working and management styles

- Social / health / unemployment insurance

- Company private medical insurance

- Monthly phone bill

- 13th month salary

- Annual extra bonus

- We encourage our team members to explore their potentials. Your responsibilities inside our company will develop as you get more autonomy

- For immediate hiring

- 13th month salary and annual extra bonus
- Private medical insurance
- Training opportunities

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