Executive Assistant to CEO [Ismart HCM]

Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
Communicates with the general staff on CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the Senior Leader Team (SLT), The Management Team (MG), and members of PRB staff.
Take dictation and minutes and accurately enter data.Develop and carry out an efficient documentation and filing system. Produce reports, presentations and briefs
Conducts research on prospective corporate and foundation donors to identify and evaluate current needs and assembles materials needed for the proposals.
Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects.
Supports CEO in her external commitments related to PRB, including service on external boards, committees and other groups.
Participates as an adjunct member of the SLT including assisting in scheduling, attending meetings. Represents the President in designated meetings as required.
Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
Performs other duties as assigned from CEO

Experience & Education:

Bachelor’s degree or higher
Equivalent experience with social sciences or Sales background
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Five to ten years providing support for upper-level management in a Education Organization.

Skills & Abilities:

Strong interpersonal skills
Proficiency in Windows, including MS Word, EXCEL and PowerPoint; fund-raising data management systems knowledge helpful.
Ability to learn new software.
Ability to conduct research and present data in a succinct and well-written manner.
Ability to work independently and with professional discretion.
Excellent English & Vietnamese writing, editing, grammatical, organizational
Ability to work with a broad range of people including major donors, Board members, foundation staff, colleagues of the president/CEO and staff, and others.
Excellent management, time-management, and problem-solving skills

- Bonus
- Health care/ health check annually
- 12 day leaves per year (excluding public holidays)

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