Executive Assistant (Support CEO and Executive Managers)

*Job Purpose
• Job holder provides full range of secretarial and administrative support to senior executive

*Major Accountabilities
• Screening phone calls, enquiries and request, handle as appropriate
• Managing, organizing and maintaining agenda, meetings, appointments, ensuring that the Executive, delegating work to others in the executive's absence
• Following up any assigned projects to make sure that results are achieved in an effective manner
• Supporting assist other Executives when there is any EA on leave
• Other tasks/projects assigned by the EA pool Supervisor and the Executive
• Administration works:
- Arranging venue, logistic for outside meetings of the Executive;
- Devising and maintaining office system for the Executive, including filing, arranging travel and accommodation, support in tracking spend and making payment;
- Preparing stationary, asking for visa for the Executive and his/her visitors;
- Preparing entrance cards and scats/rooms for the Executive's visitors;
- Assisting the Executive and his/her family for home trip;
- Retrieving, scanning and copying documents;
- Communicating concerns/ problems about equipment and/or related services and resolve problems in a timely manner

*Performance Indicators (if necessary)
• Finance Metrics (If relevant, describe type and amount (e.g. size of budget managed, revenue, etc.)
• Sales Metrics (If relevant, describe type and amount.)

*Specialized Knowledge/Skills
• Good English communication skills (all 4 skills)
• Computer literacy; proficient with: MS Word, MS Excel, Lotus Notes, Visio
• Quick learner and have the ability to multi-task
• Discipline, strong follow up, attentive to detail
• Good interpersonal and organizational skills
• Able to communication effectively with different levels in organization

*Education and Experience
• University/College graduate
• Secretarial training
• Minimum of 5 years' experience in assisting senior management or director level.

- Competitive salary
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Professional, dynamic working environment

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