Executive Assistant

-Providing the support services with organizational abilities and knowing the Vietnamese Government correct protocol, for scheduling and hold meeting and producing final papers formatting
-Acting as the point of contact to VBF Power and Energy Working Group, Head of PEWG and ECF Project Director, employees, members and other external partners
-Managing information flow in a timely and accurate manner
-Managing Director’s calendars and set up meetings

*Job Description
-Managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
-Ultimately, you will contribute to the efficiency of our ECF project and VBF PEWG by providing personalized and timely support to Director and team.

*Responsibilities:
• Act as the point of contact among PEWG, and other external partners
• Manage information flow in a timely and accurate manner
• Manage calendars and set up meetings
• Make travel and accommodation arrangements
• Rack travel expenses and finalize the prepared, monthly and other reports
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the ECF project filing system

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Excellent English and Vietnamese language and writing skills
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills in English and Vietnamese
• Discretion and confidentiality
• University diploma English / Law
• Communicate the advocacy position of the group effectively to all stakeholders and create effective alliances to promote the group’s sustainable renewable energy objectives;
• Provide assistance to the Government of Vietnam to manage the transfer of the burden of investment in renewable energy generation and energy efficiency to the private sector within the strategic plan to fully liberalize the energy market by 2022;
• Manage the partnership relations with the Government of Vietnam Government Ministries (see above), The Office of the Government, Communist Party of Vietnam and National Assembly;
• Attract further financial support to assist VBF PEWG in renewable energy and energy efficiency;
• Build relationships with the global climate finance bodies – e.g. Green Climate Fund, UK International Climate Fund, DGGF and promote those bodies in Vietnam to support members investment and business growth in renewable energy;
• Manage relations with the key national chamber groups – e.g. VCCI, Japan, Korea, EuroCham, USA, UK;
• attract new members in the field of renewable energy and energy efficiency to the VBF Power and Energy Sub Working Group;
• Manage relations with philanthropic supporters, provide impact reports, management information;
• Manage relations with the public sector donor groups active in the Vietnam renewable power markets, e.g. ADB, WB, KfW, AfD, GIZ, US AID/VLEEP;
• Help VBF P&E Chairman to manage an office and staff (x1), budget and accounting and tax;
• Provide management reporting and forecasts to the Steering/Management Committee of VBF Power and Energy WG.

- Attractive salary
- Opportunity to prove your ability and develop yourself
- Professional and international working environment

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