Executive Assistant Cum Office Management Supervisor - Glomed Bình Dương

Primary Job Function
- Provide high-level secretarial and administrative support for the Site Director. Requires discretion, confidentiality, and detailed knowledge of the organization’s operations, procedures, administration and people.

Core Job Responsibilities
1. Secretary to Site Director:
• Manage Site Director’s appointments and schedules. Make travel arrangements to make best use of their time.
• May have access to Site Director’s email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources.
• Handle information confidentially and maintain the security of Executive’s records and files.
• Perform administrative tasks using independent judgment and discretion.
• Plan and organize so that activities are completed accurately and on time. Activities may include preparing documents, screening and responding incoming correspondence, inquiries, phone calls, drafting letters and official information releases, arrange and attend meetings, take and distribute minutes.
• Facilitate the smooth communications between the Site Director and other stakeholders including internally and externally.
• Gather, verify, and analyze information for Site Director/HOD to use in documents such as memos, letters, reports, speeches, presentations, and news releases.

2. Site Administration management:
• Plan, prioritize, manage and review maintenance activities and the upgrade of office equipment at the facilities and minimize disruptions to business activities and ensure effective use of resources.
• Manage the Admin team to ensure canteen, vehicles operates smoothly & effectively.
• Coordinate with relevant Functions to deliver related administrative assignments.
• Lead the organization of function-wide meetings when requested.
• Manage the workload of Administration team to meet various deadlines.
• Provide logistic support for function-owned VIP visitors to the Factory.
• Perform administrative tasks using independent judgment and discretion

3. Site Management Support:
• Follow up actions/implementation of BEX, Operation Excellence (6S, LEAN…), Organization Development, and Employee Engagement.
• Provide translation support to plant management team and visitors.

4. Carry out special work as directed by Site Director

Minimum Education
- University degree
- Minimum 4 years in senior administrative role in multinational factories
- Experienced in managing administration team
- Working experience in healthcare/ wellness industry is desirable

Others Required
1. Managerial:
- Strong communication and interpersonal skills
- Possess good typing, stenographic or drafting skill
- Manage multiple priorities & task
- Good at time management & planning skills
- Good self-Judgment

2. Behavioral:
- Winning Behaviors – Adding Value, Collaboration, Measured Risk-Taking, and Ownership
- Tactful, diplomacy and discretion
- High integrity and openness combined with commitment to good governance

3. Functional/Technical:
- Abbott Leader Competencies
- Proficient skills in MS Office
- Good command of English

- 13th month salary
- Training
- Laptop

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