Executive Assistant Cum Board Secretary

JOB OVERVIEW
- Empower the Directors of the Board by maximizing their availability and efficiency to accomplish the results that add the most value to Pizza 4P’s;
- Empower the organizational priorities by holding other people accountable for delivering committed results.

WHAT YOU WILL DO
1. Executive Assistant to BOD (50%)
Mission Control - Fully owns and is responsible for Mission Control of the BOD members perfectly working so that they can fulfill their accountabilities:
- Understand and own priorities of BOD members as her own;
- Hold other accountable to deliver their commitment to BOD members;
- Ensure all logistic arrangement/ administration related to meeting organizing are smoothly arranged;
- Coordinating to set up meetings, take meeting minutes as required and follow-up on pending actions from meetings.

Travel Arrangement - Fully responsible for coordinating and arranging travel for BOD to ensure this is timely and correctly done. This includes:
- Arranging time on Mission Control for travel;
- Coordinating with Admin team to book air ticket/ hotel/ arrange visa and other logistic arrangement;
- Coordinating for meetings.

Personal Matters - Responsible for personal matter of The Executive includes but not limited to:
- Support BOD in the preparation of speeches and presentations;
- Support BOD in communicating with internal and external stakeholder where required;
- Personal gift arrangement;
- Any other personal projects.

2. Project Coordination (50%)
- Training will provided, but some experience preferred;
- Creating program management reports;
- Following up on department actions during a process;
- Ensuring process are followed timely.

ARE YOU OUR "FIT"?
- University degree in Business Administration or Economics related majors;
- English: Fluent in speaking and writing;
- At least 3 years experiences similar position;
- Excellent: Word, Excel, Power Point, Project Timeline;
- Good: minutes taking & typing 50 wpm;
- Strong interpersonal skills, ability to build relationships with all stakeholders internally and externally;
- Capable of being flexible and adaptable based on changing priorities across a range of different tasks (multitasking) to meet deadlines;
- Able work independently with systematic working methodology;
- Absolute integrity and discretion at all times with respect to business conversations and confidential information;
- Able to have flexible working hours as required.

JOIN US, LET‘S SEE WHAT WE CAN OFFER?
- 13th month bonus;
- KPI Bonus;
- Annual Performance Review;
- PVI Healthcare
- Internal Discount for employees (~50%) when dining at 4P‘s stores (Pizza 4P‘s, Ippudo, About Life Coffee, etc.);
- Team Building activities & Company trip;
- Working time: 9:00 - 18:00 - Monday - Friday.

- 13 month salary; Parking allowance
- Annual Performance Review, KPI Bonus
- Internal Discount for employees (~50%) when dining at 4P‘s stores (Pizza 4P‘s, Ippudo, About Life Co

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