Events Manager

- JOB PURPOSE: To lead the planning and execution of all schools events for current and prospective parents that bring to life the unique identity of the school and showcase the school in the best possible light with a focus on the Advocacy stage of the Parent Experience Journey.
- REPORTING TO: Director of Admissions and Marketing
- OTHER KEY RELATIONSHIPS:
1. Internal
•School Principal, SLT, Academic Faculty, MAC Team
•The Regional Office
•Procurement
•Other global MAC team members
2. External
•Parent Faculty / Teacher Association
•Videographer
•Photographer
•Vendors
•Digital and media agencies
- KEY RESULT AREA:
1. Develop and manage the annual event calendar and schedule for the school.
•Create, manage and co-ordinate all internal and external events into one annual calendar and schedule for the school.
•Work with the Principal and SLT to manage the calendar for the current academic year.
•Lead the planning process for the next academic year through the annual planning cycle.
•Develop and manage the school event budget, providing all key stakeholders with regular updates of actuals versus planned spend.
•Create and maintain the calendar of events on the school website and keep the schedule accurate and up to date on a daily basis with all required information.
2. Lead the development and execution of event management procedures to ensure all events are executed efficiently and effectively.
•Lead the logistical planning and project management for all major events
•Manage an efficient invitation and attendee tracking process.
•Develop procedures and guidelines to support other members of the school team to execute events effectively.
•Co-ordinate management and collateral required for external events such as school fairs and open days
•Lead the on-the-ground execution for all major events.
•Co-ordinate and attend the weekly school event management meeting.
•Manage a roster of external vendors to provide quality and cost effective event services
•Co-ordinate across the MAC team to ensure all school recruitment events are appropriately staffed with MAC team members.
3. Develop and execute creative themes for major events that bring to life the unique identity of the school.
•Maximise branding opportunities to promote the school through community events.
•Provide planning and project management advice and support to the Parent Faculty for their events.
•Leverage external opportunities to showcase school performing arts and music departments such as choirs, bands and theatre performances.
•Co-ordinate staff events including staff orientation programmes and seasonal celebrations.
4. Work with the School MAC team to market major events through external outreach, media, PR and communications.
•Work with the school DAM to build relationships with key external partners such such as Chambers and Embassies / Consulates to maximise opportunities to promote the school through external events.
•Develop event marketing collateral using Central and Regional templates.
•Work with the Marketing Manager / Communications Manager to promote major events through relevant online and offline channels.
•Co-ordinate with school or external photographers / videographers to ensure ample collateral is produced for Communications to use in school social media and on the website news and blogs section.
4. Work with the school MAC team to optimize the number of events that can lead to parent recruitment.
•Lead the discussion with the Principal and SLT on which events can be leveraged for parent recruitment.
•Act as the key point of contact for event and sponsorship enquiries.
•Ensure the events calendar contains ‘open day’ events.
•Take advantage of B2B events: engaging relocation agents and / or engaging decision makers in other companies.
5. Provide appropriate leadership, coaching and best practice sharing to other members of the MAC and wider school team.
•Act as a role-model to other members of the MAC Team and coach the best from them.
•Support the DAM to develop a culture where the school engages as one and works to ensure admissions is a whole school responsibility.
•Contribute to the sharing of best practice in event management across the MAC school team, region and group.
6. Take a proactive approach to personal development planning using company toolkits and procedures as appropriate.
•Take ownership for personal development and works with DAM to develop and implement a focused and straightforward Personal Development Plan.
•Take ownership for requesting feedback from others in a timely fashion.
•Provide both constructive and appreciative feedback both unprompted and when asked.

- Qualifications / Training
•Bachelor’s Degree (Desirable)
- Experience / Knowledge/ Skills
•Minimum 5 years working in customer service, hospitality or events management (Essential)
•Good cross-cultural, interpersonal & communication skills to interact with diverse nationalities and cultures (Essential)
•Strong leadership skills (Essential)
•Experience of contributing to social media platforms (Desirable)
•Knowledge of communication programmes such as Mailchimp (Desirable)
•Photographic and videography skills (Desirable)
•Excellent time management skills and flexibility in dealing with multi-functional tasks (Essential)
•Excellent written and verbal communication skills in [insert language] (Essential)
•Excellent time management skills and flexibility in dealing with multi-functional tasks (Essential)
- Personal Attributes
•Creative and technical thinking ability (Essential)
•Self-motivated, flexible and adaptable to different tasks at hand (Essential)
•Proactive and able to prompt others to ensure deadlines and targets are achieved, calm working under pressure (Essential)
•Uses evidence to support arguments or positions taken (Essential)
•High level of integrity (Essential)
•Excellent time management and organizational skills (Essential)
•Proficient communicator both oral and written (Essential)
•Excellent attention to detail (Essential)
•Affinity with and interest in education (Essential)

- Lương tháng 13
- Gói chăm sóc sức khỏe đặc biệt
- 20 ngày nghỉ phép có lương trong năm

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