Event & Project Coordinators

Job brief
We are looking for a successful and enthusiastic event and project coordinator to run projects and events from conception through to completion. Event & Project coordinator responsibilities include providing outstanding organizing memorable events and projects that meet quality expectations.

Responsibilities
I/ Event management
• Experience in event management included from planning, design to production and on-field execution while managing all project delivery elements within time limits.
• Work with many stakeholders and agencies, to ensure target achievement
• Conduct market research, gather information and negotiate contracts prior to closing any deals
• Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day
• Conduct pre- and post – event evaluations and report on outcomes
• Research market, identify event opportunities and generate interest
II/ Project coordinator
• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Organizing, attending and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining project changes.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Developing project strategies.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.

• Proven experience as an events and project management
• Impressive portfolio of previously managed events
• Excellent time management and communication skills
• Ability to manage multiple projects independently
• Ability to work on tight deadlines
• MS Office proficiency
• Willing to submit references from previous clients
• BS in Marketing or related field

- Private insurance
- In house training course

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