Education Secretary (Co-Curricular Administrator)

General Responsibilities
- Support academic and co-curricular provision within the school;
- Be a supportive member of the Secondary Campus administrative team;
- Promote the mission and philosophy of the school, ensuring that children are working towards being international citizens;
- Be flexible and adjust to the needs of the school, actively contributing to its development and growth;
- Communicate effectively with the school’s stakeholders, being an ambassador for the school at all times;

Welfare and Guidance support:
- Recording of Student attendance and punctuality incl. absence phone number, reports, patterns, signing in/out, etc. in liaison with the Welfare and Guidance Administrator;

Student support:
- Receive and direct student enquiries;
- Administer Student Lunch Cards and Lockers;
- Assist with lost property management;

Parent communication:
- Maintain the email account, responding to parents and passing on information as necessary;
- Respond to parent calls;
- Ensure that all letters to parents from all areas of the secondary campus are stored and organised for easy retrieval and reference;
- Provide copies / spares of such letters to students and parents on request;

Academic communication:
- Send individual and group letters to parents regarding routine matters such as set changes;
- Translation assistance at PTSCs;

Administrative Support for Co-curricular team:
- Administrative support for Heads of House;
ECAs
- Complete CHQ registers for those who take paper registers (e.g. external providers);
- Assist students and parents with CHQ sign-up;
- Provide administrative support for the Co-curricular Coordinator, including sending letters, maintaining CHQ lists, chasing liability waivers, etc.;
- Provide administrative support for the Director of Sport for paid activities and holiday programmes;
- Monitor student attendance at activities;

Expeditions
- Provide administrative support for Expedition Leaders by maintaining CHQ lists, collecting and checking passport information, producing trip packs, supporting with communication prior to expeditions, etc.;
- Support the Cashier & Expeditions Administrator in administration for Expeditions including checking flight & insurance names, and providing documents for visa applications;
- Collection and storage of passport information in SIMS and Google Drive, notifying Co-curricular team of any outdated information and following up with parents.

General:
- Take a role in school evacuation and lockdown procedures - print registers from electronic copy and place on evacuation clipboard every morning;
- Arrange group emails for distribution to parents;
- Be part of the holiday rota for office staff;
- Any other task reasonably required by DH/AHT/HT.

Child Protection:
Ensure Safeguarding of all students by:
Passing all Child Protection issues onto the Designated Senior Person for Child Protection.

Personal Development
Continual development through the identification and implementation of your own Professional Review and Development needs to include:
Continually striving to improve performance;
Setting and working towards targets with AHTCC, linked to the department and school development plan;

1. Be approachable, warm, resilient and good humoured;
2. Have excellent communication skills, both verbal and written;
3. Have excellent organisational skills, being able to prioritise and manage a varied workload;
4. Be proactive and seek guidance where necessary;
5. Be numerate and accurate;
6. Possess strong IT Skills;
7. Fluent English Speaker

- Training activities
- Team building annual
- Health Insurance

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