Document Controller (Văn Phòng Thanh Hóa)

* REPORTS TO: General and Administrative Director
* POSITION SUMMARY
The Document Controller is responsible for all the document handling tasks including:
(i) maintaining and updating the document control system including the manuals and procedures.
(ii) recording, filing and maintaining the all corresponding letters, documents, permits, drawings and evidences in hard (paper) and soft (electrical) copy in accordance with the company’s designated document control system procedure.
(iii) distributing all the incoming documents internally properly, finding, providing and returning the any documents etc. when requested by the company personnel.

Besides, for the purpose of implementing these tasks smoothly, this position requires building good relationship with the local authorities (Province, District, Commune level) / local communities (village heads level etc.) and daily close communication with them. As a method to enhance relationship with them, this position is responsible for planning and implementing the Corporate Social Responsibility programs (“CSR Programs”), which are support programs for the communities’ livelihood and development, under the supervision of G&A Director and Community Relationship Officer.

* PRIMARY RESPONSIBILITIES
Duties and responsibilities for this position include but are not limited to the following:
• Understand basic technical terms related to power plant projects and distribute all the incoming documents to internal right persons and /or departments properly.
• Record, file and maintain the all corresponding letters, documents, permits, drawings, evidences and all related document for the project implementation activities in hard (paper) and soft (electrical) copy in accordance with the company document control system procedure and/or the project document control procedure (which will be developed later).
• Maintain and update the document control system including the manuals and procedures
• Find, Provide and Return the any documents etc when requested by the company personnel.
• Translate incoming, outgoing documents from Vietnamese to English and from English to Vietnamese.
• Building good relationship with the local authorities (Province, District, Commune level) / local communities (village heads level etc.) and daily close communication with them.
• Planning and implementing CSR Programs, which are support programs for the communities’ livelihood and development, under the supervision of G&A Director and Community Relationship Officer.
• Perform other duties as assigned by General Admin Manager

- 2 - 3 years vocational / technical school diploma or equivalent level of experience required
- Minimum 2 years experiences in working of a construction office / a factory / a development company (thermoelectric facility if any) or equivalent business environment.
- Knowledge about basic technical terms related to power plant projects.
- Possess good communications skills in English (written and verbal as Beginner level and able to response using basic vocabularies) and be computer literate.
- Having job experience in communicating with local authorities (Thanh Hoa Provincial People’s Committee, Tinh Gia District People’s Committee and the Management Board of Nghi Son Economic Zone and Industrial Parks) for handling daily tasks (including meeting arrangement)

- 13th payment, attractive salary
- Health check, Health insurance
- Professional, dynamic working environment

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