Document Controller

*SUPERVISOR: Project Manager
* PURPOSE OF THE JOB
• Support the Project Manager in the overall project coordination, administration services and document control
• Ensures efficient filing system/document control and project management work processes
• Assist in managing service providers and stakeholders: Make report/ Minutes of meeting/ Others works as assigned by the direct manager.

*MAIN FUNCTIONS
Performing all administrative functions and duties pertaining to the management of projects
• Documents control, filing and safe-keeping of contracts and project documents
• Writing letters and translating documents when required.
• Supporting/ Making minutes of meeting and report
• Scheduling appointments and arranging meetings, conferences & workshops
• Internal communication with all support functions (i.e. Facilities Engineering, Production, HE&S, QM, Finance & Controlling, IT, Office Services, Procurement, Legal, etc.)
• Coordination with others team and the other departments ( Client & contractor) when necessary.
• Undertaking other important/relevant tasks which may be directed by the supervisor.
• Responsible for the archive (organization, administration, etc.)

* Special Skills/Abilities Required
• Computer literacy & File Management: Very adept in the use of MS Word, Excel, Power point, Lotus Notes, Knowledge of local project file management requirements and electronic file and filing systems.
• Fluency and good command of English(written & verbal) and able to translate well from Vietnamese language to English & vice-versa
• Construction Engineer is advantage
• Analytical thinking & has common sense

*Key Values & Behaviors
• Integrity & Loyalty
• Patience & Ability to work under pressure
• Efficiency & Accuracy
• Control well confidential documents & information
• Ensuring that all tasks are completed within a reasonable time frame and a proper prioritization of activities
• Highly capable of working with a dynamic project team
• Honest & Innovative
• Conscientious, tactful & careful

*Education
• University or College Degree from a recognized learning institution in Vietnam
• Civil Engineer is advantage
• Can read, write and speak English fluently with proven track record in doing translation work of documents from Vietnamese into English

*Experience/Knowledge Required
• Very Good administrative, document controlling and organizational skills
• Have at least a minimum of 03 years working experience in a project administrative assistant, document controlling & coordinator role

- 13th month salary
- Premium health checkup + health care package

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