Document Controller

DK ENGINEERING LTD is an Engineering Company in major Mechanical & Electrical sectors, now seeking qualified candidates for the following position:
- Establish the Document control system, manage documents, maintain and develop the system which includes filing system of hard copy, data base maintenance, distribution matrix etc… of internal and external engineering documents.
- Control the internal documents made by Engineering department to ensure that :
+ Documents are approved prior to issuing internally or sending to customer;
+ Changes and the current revision status of document are identified;
+ Updated version of valid documents is available at time of using, easy to find or put in the regulated areas;
+ Documents remain legible and ready identifiable;
+ Create and maintain logbooks in order to track status of critical documents effectively.
- Control external documents such as Vietnamese or international standards in mechanical and electrical discipline, or documents from clients to ensure that documents are identified, controlled and distributed to relevant people.
- Make sure no use of obsolete documents.
- Exchange information with clients, send emails to inform related people when documents are received or issued.
- Upload the engineering documents in client’s server, download the document for company’s purposes.
- Web document control (EMC2/ FTP or alike software).
- Set up and get information from suppliers to create the packing list, register the packing list, revise and submit.
- Provide and support information on shipment procedures to Commercial Department.
- Check and inspect the packages from suppliers as per the requirements of clients.
- Organise the vendor documentation in softcopy and hardcopy.
- Cooperate with QA Manager in process of establishing, maintaining and improving the Document Control System.
- Being liaison person among client and company’s Managers (GM/EM/PM) to fulfill requirement from clients.
- Cooperate with Engineering Team and QA as well to provide service to the Clients.
- Perform other jobs as assigned by the QA Manager or requested by the Engineering Manager.
- Other tasks assigned by the Managing Director.

*** Knowledge and Experience Requirement
- University/BA degree with relevant experiences required with at least 5 years – preferably working for international company/organisation.
- Good command of English is a must;
- Good skills of administration, organization, time management, self management and planning;
- Good team player and being open minded, active, creative and desire to set up new system and develop the system;
- Strong customer service and attention to details;
- Experience in working with deadlines and confidential documents;
- Experience in document control and filing within the engineering field is preferable.

*** Company Benefit
- Competitive salary will be offered according to qualifications and benefits according to company rules and regulations and under Vietnam regulations (this will be discussed in the interview round).
- Social insurance – Health insurance – Unemployment under Vietnam regulations.
- Healthcare and accident insurance.
- Other benefits under company regulations.

*** Job Location
- DK Engineering’s Hanoi Office.

Application in English including CV and recent profile photo
Deadline: by 15 March 2020. (Only short listed candidates will be notified).

- Competitive salary
- Social insurance – Health insurance – Unemployment under Vietnam regulations
- Healthcare and accident insurance

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