Department Secretary

To deliver secretarial, document control & administration support to the Drilling & Completion Department.

I. JOB FUNCTIONS/RESPONSIBILITIES:

Secretarial works:
- Manage department business travel arrangement & travel claim.
- Manage the diary of Department General Manager (GM).
- Participate in the Department internal non-technical meetings & taking Minutes of Meeting (MOM).
- Meeting room booking & guest greeting for Department department.
- Support other group’s secretaries when necessary for the Company events.
- Assist GM in monitoring & preparing the department KPIs reports.

Administration works:
- Check Department staff’s Timesheet & Leave Application.
- Act as HSE office focal point for Department to support & promote Company HSE’s culture.
- Focal point for Department teambuilding activities.
- Maintaining the stationary supply to the Department’s staffs (liaison with Admin department).
- Handle small purchase order request for department.

Document Control works:
- Manage & improve Department document control system
- Check, organize, format Department internal documents in compliance with Department & Company’s requirement
- Familiar & know how to use software, digital applications to manage daily activities such as Share Point, Task Management software, Document control software…

Other requirements:
- Participate in the preparation of Performance Objectives & Performance Review every year as per Company requirement.
- Other related works may be assigned by GM.

II. MAJOR CHALLENGES:
- Promoting Digital Transformation in work processes.
- Dynamic working environment with the diversity of Vietnamese & Expat professional.
- English is the language of business.

I. Qualification:
- University Degree
- English: IELTS is 5.0 or equivalent
- Microsoft office: proficient

II. Experience:
- Minimum of 03 years in secretarial & administration role.
- Have been working on the document control role is preferable.
- Similar experiences in O&G is preferable.

III. Behavioral:
- High commitment
- Focus on Quality
- Teamwork

IV. Job Competency requirements:
- Possessed reporting, presentation preparation & interpersonal skills.
- Basic knowledge in E&P.
- Knowledge in document control.
- Able to learn & adapt to the new environment quickly.

- In accordance to company policy
- PVI Care, annual health check
- 13th month salary, monthly transportation, sport activities

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