Contracting Assistant

REPORTING TO: Contracting Manager
POSITION TITLE: Contracting Assistant
DEPARTMENT: Contracting

POSITION PURPOSE

Our client is a global travel company in providing a rich diversity of destination experiences to a wide customer group. The Contracting team contributes to this success by providing competitive prices, establishing and maintaining relationships with suppliers to secure the most advantageous contract terms. The team also builds a stock of suitable product options to enable the Sales team to create itineraries based on customer needs.

Initially, the Assistant will be focused on sharing the works in searching the suppliers, in negotiating with the suppliers for the contract terms and conditions and following up supplier’s performance.

The Assistant provides administrative support to the manager in securing contracts, entering correct pricing and data into software and other required systems.


WHAT WILL YOU DO:


- Assist in establishing and maintaining contracting systems and processes which meet the Company’s business needs and aligns with the global business

- Assist in negotiating yearly and/or periodic contracts with suppliers. Develop good working relationships with all suppliers

- Actively seek new or alternative suppliers.

- Assist in supplier-performance management

- Assist in pricing, Assist in implementing systems, process and adhoc projects, in line with the company process

- Assist in developing new products and areas of business.

- Daily work with Sales Teams, assist Operation Team, Reservation Team and other teams when it’s necessary.

WHO ARE YOU?

• Excellent organizational skills with the ability to prioritize and manage own workload
• Able to relax and have fun at work and still meet objectives
• Excellent Team Player with a willingness to support the team in achieving overall goals
• Outstanding negotiation skills and commercial approach
• Strong desire to work within a team and take a collaborative approach to completing tasks
• Outstanding eye for detail and ability to complete tasks without errors
• Confidence meeting and connecting with new people
• Strong self-motivation and proven ability to take initiative and complete work autonomously
• Personal/professional travel experience in travel destinations

QUALIFICATIONS, TECHNICAL SKILLS AND EXPERIENCE:

• Be passionate about travel, personable, dynamic and self-motivated.
• An understanding of and a belief in the Responsible Travel philosophy.
• Previous experience and ability to use a pricing/booking system
• Proven accuracy in data loading
• Strong English Writing and Speaking Skills
• General computer literacy (Word/Excel/Email) is vital.
• 1+ year experience within travel or hotel industry

- AON Insurance, medical checks, Office lunch
- 14 days of annual leave, travel oppotunities
- Development plan

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