Contracting & Data Administration Executive

1. Contracting responsibilities:
- Develop and implement procedures for contract management and administration/records in compliance with the company policy
- Negotiate and make annual contracts with current suppliers. Ensure that the pricing and payment terms, cancellation terms are the most supportive for Luxury Travel
- Follow up and manage the contracts/credit applications with suppliers are well received and signed by the company authorized managers
- Together with Product & Purchasing Manager; develop contracting plan and strategy to ensure that business goals are accomplished by contract implementation:
+ Keep track of production with sales and operation team to ensure that preferred products are quoted and booked efficiently; and contracted commitment / allotment is carried out and met targets.
+ Coordinate with marketing team in developing barter agreement with hoteliers and other vendors (where applicable) to benefit the company
+ Networking with suppliers:
+ Liaison with suppliers/ partners to keep the up-to date information
+ Carry out inspections and hotels and other products to widen and enhance product knowledge to make wise suggestion/ recommendation to Sales/ - Operation teams when requires.
+ Attend events and meetings with suppliers to strengthen the partnership and advertise the brand Luxury Travel.
+ Support Sales in bidding for group, series by negotiating with suppliers to get the best offers.
+ Handle all negotiation for rate inquiries, FOC requests, FAM trips, inspections etc.
+ Cooperate with other departments when company launch new marketing campaigns, promotions, roadshows, travel fairs…

2. Database responsibilities
- Update database daily and immediately when receive the new contracts, new offers, promotion… from suppliers.
- Ensure the accuracy of all rates and validity loaded in PNG system

3. Other responsibilities and reports
- Perform other tasks as per assignment by the Product & Purchasing Manager
- The Contracting & Data Administration staff may be called upon to undertake activities outside and other than his/ her owned area for specific projects and/or programs
- Reports:
+ The Contracting & Data Administration Staff will report directly to Product & Purchasing Manager on all contracting related services
+ Make daily report and weekly report as required
+ Assist Product & Purchasing Manager in calculating the production of suppliers on monthly basis according to the report from Accounting Department, analysis and make report.
+ Assist Product & Purchasing Manager in calculating the production of suppliers on quarterly basis according to the report from Reservation Department, analysis and make report.

- Minimum 1- 2 years’ experience in a similar role, or fresh graduated from Hospitality Tourism Industry
- Experience in hospitality and tourism industry is a plus
- General computer literacy (Word/Excel/Email) is vital.

***BENEFITS:
● Competitive Salary: 8-10 million
● 12 days of annual leave
● Gasoline allowance and lunch
● Birthday gift, company trip…
● All Insurances accoding to Vietnam Law

- Competitive Salary: 8-10 million
- 12 days of annual leave
- Gasoline allowance and lunch

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