Compliance Officer / Lead

1. Main Functions
- Provide assurance to the management and Chief Financial Officer of full compliance with company’s internal policies and procedures, including but not limited to Code of Business and Corporate Ethics, Combating Corruption, Procurement LND’s and procedures, Risk Management and Internal Control System, Internal Audits, with a primary focus on Procurement and Finance activities.

Procurement compliance
 Regularly monitor, audit and evaluate procurement and finance related processes across the
company and complete value chain from order to pay to ensure compliance with respective policies, practices and standards.
 Seek, recommend, and implement improvements to the Procurement and finance related processes.
 Monitor procurement compliance trends; including developing, maintaining, and delivering procurement compliance training.
 Help ensure that Procurement operates ethically and in strict compliance with procurement
regulations and law
 Support PSCM function in drafting, modifying and implementing company’s procurement compliance policies. Provide inputs and suggestions to company’s policies focusing on the elements of compliance.
 Assisting Management in Developing / Revising procurement procedures, reports etc. periodically to identify hidden risks or non-conformity issues
 Stay abreast of new trends and innovations in the field of procurement compliance and recommend process improvements of procurement compliance policies, procedures
 Interface with Procurement management and staff along with operational and functional managers, having the role of procurement initiators.
 Interface with procurement, budget owner and other personnel responsible for contract management with the purpose to ensure full compliance with Rosneft Vietnam’s procedures and efficiency of contract managers. This includes periodical review of invoices.

Business Compliance and Ethics
 Organize the C&E induction to new staff/contractors. Periodically organize C&E training and updates to Code of Business Conduct, if any, in according to requirements of Rosneft LNDs. Hold campaigns to raise the C&E awareness and alert on the C&E highlighted events.
 Assisting CFO to provide advisory support to Rosneft Vietnam employees on issues of execution and application of the Code provisions.
 Organize annual Business Ethics Certification process.
 Maintain the Gift & Entertainment & Government Hosting, Conflict of Interest registration system on the intranet including support users in registration and consult on specific case, prepare the quarterly report of G&E, GH and COI to submit to Head office.

Supporting Rosneft Vietnam management in other compliance and internal control matters as necessary.

Others:
 Complete tasks reasonably assigned by line manager within own competence
 Strictly comply with Rosneft’s Policy on Combatting Corruption and all relevant procedures of Rosneft Vietnam in the implementation of the Policy
 Comply with all company HSE requirements for the job and as a minimum with all HSE requirements
including golden safety rules

2. Contacts:
- Regular interaction with all departments, management, employees in various departments.
- Coordinating personnel issues with the human resources/personnel office and Security

3. Regulation of Activities
International, state and corporate regulations, standards, terms of reference, instructions and rules that must be followed when performing the work:
- Code of Business and Corporate Ethics, Combating Corruption, Risk Management and Internal Control System, Internal Audits
- Procurement Policies and Procedures
- Industry standards and practices on Compliance
- Relevant national and international laws and regulations on Compliance

*Education:
- Level and area of education necessary to perform properly in this position
 BSc/BA in law, finance, PSCM, business administration or related field
 Certified compliance professional is a plus (e.g. Certified Compliance & Ethics Professional)

*Knowledge / Skills:
- Special and / or specific knowledge and skills that may be required to perform successfully in this position
 In-depth knowledge of procurement industry’s standards and regulations
 Excellent knowledge of reporting procedures and record keeping
 Methodical and diligent with good planning abilities
 An analytical mind able to “see” the complexities of procedures and regulations
 Excellent communication skills
 Should be familiar with / experienced in risk management and internal control systems
 Business acumen

*Language Skills:
- Language and degree of competence
 Fluent in Vietnamese and English

*Work Experience:
- Experience that is genuinely required to perform at the above functions at the necessary level
- Minimum 5 years’ experience at procurement, preferably as procurement compliance officer
- Experience as internal auditor is a plus

*Computer Skills:
Knowledge of software (standard and/or specialized) necessary to perform the work
- Computer literate
- Skillful with MS office

*Special requirements (if any):
- Minimum degree of mobility

- Company 's Policy

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